Part-Time Billing Clerk

Overview

Ready to Thrive in a High-Integrity, High-Performance Law Firm?

Do you love turning numbers into clarity? Are you energized by driving multiple projects forward while streamlining systems? Do you take pride in helping clients feel empowered through transparent, fair billing and manageable payment solutions? Do you thrive on a week with all employee hours entered? If so, you might be the Billing Specialist we’re searching for.

We are a growing, dynamic law firm fueled by integrity, innovation, and teamwork. If this ad resonates with you—if you re driven by excellence and ethics in equal measure—we encourage you to apply. Otherwise, we may not be the right fit for one another.

Integrity isn’t negotiable here — it’s our foundation.

• Accuracy & Honesty in Billing
  :
  We record time truthfully and clearly
• Transparent Fee Practices
  :
  We ensure clients understand billing rates and fees with no surprises
• Client Trust
  :
  Upholding confidentiality, objectivity, and fairness is central to our work
• Ethical Culture From the Top
  :
  Leadership models ethical behavior, encouraging open communication and accountability at every level

• Time entries reviewed/corrected weekly
• 90% of payments processed or followed up on biweekly
• A/R reports are ready by the 5th business day of each month, with biweekly updates
• Part-Time | Hybrid (In-Office + Remote)
• Flexible schedule, with some required time in the office each week
• Pay is competitive and based on experience

At our firm, maintaining the highest ethical and trust standards is essential. As part of our hiring process, the successful candidate will be required to undergo a pre-employment background check, which will include a criminal records review. This ensures alignment with our values of integrity and safety in our workplace.

If you re detail-oriented, client-focused, passionately ethical, and motivated to contribute to a firm that values teamwork, innovation, and integrity—this could be the role you’ve been looking for. We expect high standards and will support your growth along the way.

Let’s achieve excellence together.

• Reviewing daily time entries to make sure they’re accurate, timely, and client-ready
• Contacting attorneys and staff to clean up unclear or incorrect time records
• Generating invoices for review and approval by the managing attorney
• Assisting with sending invoices to clients (and following up when needed to collect)
• Managing transfers from the Trust account and corrections of any transfer errors
• Processing payments and following up on accounts receivable bi-weekly
• Working with clients to ensure we have a credit card on file for all matters with retainers, setting up payment plans, and addressing billing questions that do not require an attorney
• Tracking time entries, paying bills, and helping the firm stay financially healthy
• Spot gaps in our processes? Help us fix them! You’ll play a role in improving policies and procedures, so our billing system stays sharp and efficient
• Live locally and have about 15 hours per week to assist the firm with billing, invoicing, A/R, printing checks, deposits, and time entry accountability
• Love details and don’t let small mistakes slide
• Communicate with professionalism and respect, both internally and with clients
• Can tactfully follow up with clients about payments and billing
• Know your way around spreadsheets, accounting software, and Microsoft Office
• Are organized, efficient, and able to juggle multiple priorities independently
• Have strong grammar, business writing, and proofreading skills (you’ll need them!)
• Want to grow personally and professionally – and help the firm do the same

Requirements:

• Associate’s Degree required
• At least 2 years of experience in a professional services setting (law firm experience is a big plus)
• Proficient in Microsoft Office, familiar with billing/accounting software
• Strong communication skills — both written and verbal

$26 - $48 hourly

Wilson Legal is an estate planning and elder law firm that helps individuals, families, and business owners live their best lives intentionally and by design.

This is the closest thing to a Disney experience in law. We come to work every day to eliminate possible nightmares and help make wishes come true.

Our team is responsive, compassionate, and professional. Our processes are efficient, thorough, and provide ample time with our team. We ensure that each client is equipped with the connections and instructions they need to be successful.

Wilson Legal is where planning meets peace of mind.

Many clients come from happy client referrals because clients love to share the peace of mind results with their friends, neighbors, and family.