Deputy Director

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Under general direction the purpose of this classification is to plan, organize, oversee, coordinate, and manage staff and operations of the Voter Registrations & Elections department including planning for and executing elections and maintaining the County voter rolls, participates in the development of policies and strategies to improve organizational productivity and customer service, provides complex and responsible support to the Director of Voter Registrations & Elections in areas of expertise and performs related work as required ensuring compliance with applicable election codes and State Election Board and Secretary of State Rules.

This is an “at will” position serving at the discretion of the appointing officer and is not covered under Civil Service provisions.

Receives general direction from the Director of Voter Registrations & Elections. Exercises direct supervision over professional and administrative staff. Responsible for planning, organizing, and managing staff operations, and activities of the Voter Registrations & Elections Department.

Incumbents are responsible for performing diverse, specialized, and complex work involving significant accountability and decision-making responsibilities, which include recommendation and implementation of policies, procedures, goals, objectives, priorities, and standards.

Incumbent serves as a professional level resource for organizational, managerial, technical, and operational analyses. Performance of the work requires the use of considerable independence, initiative, and discretion within broad guidelines.

Plans, manages, and oversees the daily functions, operations, and activities of the Voter Registrations & Elections Department ensuring compliance with federal/state/local election codes and all applicable laws, rules, regulations, standards, policies, and procedures.

Conducts elections: supervises departmental personnel to ensure that all elections are conducted in accordance with state and federal laws and regulations; proposes locations and schedule for early voting and takes all steps necessary to secure locations; organizes equipment and staff deployment levels for early and Election Day voting; reviews training packets; monitors early voting traffic and election task lists; approves ballot layouts;

and implements changes in procedures to resolve issues.

Ensures the rental of facilities to serve as polling places; ensures permanent and temporary changes are made to facilities to meet ADA and election requirements.

Coordinates development, research, writing, editing, design, production, publication and dissemination of various training materials, including, but not limited to, poll worker training and voter education outreach materials.

Supports, guides and responds to requests and directives from the Director and from the Board of Voter Registrations & Elections. In the Director’s absence, provides information, presents proposed changes and reports election certification details to the Board of Voter Registrations & Elections. Implements policies and actions made by the Board. Tracks and facilitates Board member appointments, swearing-in and officer elections. Plans, prepares, and manages logistics of Board of Voter Registrations & Elections regular monthly and special called meetings;

communicates with and informs Board members in accordance with Board bylaws, policies and procedures.

Represents department to media, voters, other departments, municipalities and other stakeholders; represents department at Board of Commissioner meetings, Board of Voter Registrations and Elections meetings, and to the Secretary of State’s office; answers questions and provides information; coordinates work activities; reviews status of work; and resolves problems.

In the absence of the Director, serves as point of contact for providing information to the public regarding voter…