Bookkeeper & Operations Coordinator

We are excited to partner with Coppenrath & Wiese for this new role!

Coppenrath USA, LP is the U.S. distributor for Coppenrath & Wiese, a globally recognized European bakery brand. Based in Cumming, Georgia, we import and distribute premium frozen desserts nationwide, combining quality products with strong operational and compliance standards.

The Bookkeeper & Office Operations Coordinator is responsible for maintaining accurate financial records while supporting office administration and key operational and compliance processes. This role bridges accounting, operations, and administrative functions and plays a critical role in ensuring efficient workflows, reliable financial reporting, and compliance with required operational programs and systems.

• Maintain accurate and up-to-date financial records, including accounts payable, accounts receivable, and general ledger entries
• Process invoices, expense reports, and vendor payments in a timely manner
• Reconcile bank statements, credit cards, and other financial accounts
• Assist with monthly and year-end close activities, including preparation of supporting documentation
• Support payroll processing and related administrative tasks
• Coordinate with external accountants, auditors, or tax advisors as needed
• Maintain organized financial and accounting records in accordance with company policies

• Manage day-to-day office administration tasks, including filing, recordkeeping, and internal correspondence
• Order and manage office supplies and coordinate with vendors and service providers
• Support employee onboarding and offboarding documentation and basic HR administration
• Assist with scheduling, meeting coordination, and internal communications
• Serve as a key point of contact for general administrative and office-related needs

• Support operational processes across the organization to ensure efficient order flow, documentation, and internal controls
• Assist with Electronic Data Interchange (EDI) setup, testing, monitoring, and ongoing coordination with customers, vendors, and third‑party EDI providers
• Troubleshoot basic EDI transactions (orders, invoices, ASN’s) and coordinate resolution of errors with internal teams and external partners
• Maintain and administer operational compliance programs, including CTPAT and FSVP, ensuring documentation, certifications, and audits are up to date
• Coordinate with internal and external stakeholders to collect and maintain required compliance records and supporting documentation
• Track operational costs, compliance‑related expenses, and program fees, and report results to management
• Assist in documenting and improving standard operating procedures (SOPs) related to finance, operations, and compliance
• Support other administrative departments, as applicable
• Prepare operational and compliance reports for internal review and audit readiness

• Associate’s or Bachelor's degree in Accounting, Finance, Business Administration, Operations, or a related field preferred
• 3–5 years of experience in bookkeeping with additional exposure to office administration and operations
• Working knowledge of accounting principles and bookkeeping best practices
• Experience or familiarity with EDI systems, operational compliance programs (e.g., CTPAT, FSVP), or regulated environments preferred
• Proficiency in accounting software (e.g., Quick Books) and Microsoft Excel
• Highly organized, detail-oriented, and able to manage multiple priorities across functions
• Strong communication skills and ability to work with internal teams and external partners
• Ability to handle confidential and sensitive information with discretion

• Experience in a small to mid-sized organization with hands‑on responsibilities
• Familiarity with supply chain, import/export, or regulated operational environments
• Process-oriented mindset with the ability to identify efficiencies and improvements
• Self‑directed, dependable, and proactive

• Primarily office-based
• Full‑time

We review every resume that is received. Unfortunately, we are unable to respond to every candidate. It usually takes one to two weeks for us to review your application. All applications will remain on file for consideration for future opportunities. Thank you in advance for your application!

The Deamer Group is an equal opportunity employer with a goal of recruiting a diverse workforce to meet the hiring needs of our clients.