Facilities Coordinator

Facilities & Office Services Coordinator – Early Phase Clinical Units

Location: Harrow, UK – Fully office-based (5 days per week)

Join our dedicated team supporting critical Early Phase Clinical Units at Parexel! We're looking for an experienced Facilities & Office Services Coordinator to ensure our site runs smoothly, safely, and professionally.

• Supervise reception, housekeeping, mailroom, and switchboard services
• Coordinate meeting room bookings, catering, and shared facilities
• Manage office supplies, equipment maintenance, and vendor relationships
• Oversee space planning, office moves, and furniture arrangements
• Support Occupational Health & Safety initiatives and compliance
• Administer company vehicles and parking arrangements
• Serve as backup receptionist when needed

• A few years' experience in administration or building services
• Strong organizational skills with ability to prioritize and multitask
• Computer literate (MS Office including Outlook)
• Excellent communication and interpersonal skills
• Self-motivated, flexible, and client-focused approach
• Experience with minor repairs using hand tools is a plus
• Fluent in English (verbal and written)
• Right to work in the UK (we're unable to provide visa sponsorship for this role)

• Associate or Bachelor's degree in facility management, business administration, or related field (or equivalent experience)

This role requires full-time presence in our Harrow office (Northwick Park Hospital), 5 days per week.

Ready to be the backbone of our clinical research facility? Apply now!