VFX Coordinator, US Series VFX Department

Overview

As a VFX Coordinator on our US Series team, you will be partnering with the US Series VFX Executives to advise on and understand the complexities that come with supporting projects from pitch to play. We are looking for someone who has enough experience and intuition to see a show as a whole and help to set it up for success, and can anticipate how and when to engage actively to keep it on the rails.

Your proactive approach will allow you to play a central role in understanding our cross-functional partners from across the studio and know when to engage. You will be a sounding board as a partner to the US Series VFX Executives, and provide organizational support on vendor management, budgets, and other administrative duties to keep our shows on track.

• Manage daily, weekly, monthly schedules for US Series VFX Executives and assist with reporting up to the Global Head of Visual Effects
• Assist in the breakdown of scripted materials to determine scope of visual effects
• Provide assistance as needed with all aspects of VFX production; from development and pre-production through final delivery
• Collaborate with and support efforts to create better alignment between internal departments, Prod Execs, and creative Execs
• Liaise between vendors, crew, and internal teams to improve cross-vertical information flow
• Track and manage VFX schedules, keeping stakeholders apprised of status
• Support the US Series VFX Executives in tracking and maintaining VFX script breakdowns, budgets, and weekly progress reporting
• Facilitate VFX reviews with creative teams and relay feedback as needed
• Assist in the preparation of bid packages for vendor partners and coordinate the bidding process (e.g., creation of Aspera accounts, gathering project materials, bid template prep, bid briefs, and related documents)
• Assist in gathering availability information for VFX show-side keys (Freelance VFX Supervisors/VFX Producers)
• Prepare agendas and presentations for management meetings; coordinate meeting summaries; ensure distribution to appropriate executives; monitor and/or follow up on items
• Compile, distribute, and store production documents (contracts, call sheets, calendars, vendor lists, reports, schedules) on the studio network
• Maintain a checklist for each show to ensure major milestones are met (e.g., budget lock/approval, kick-off calls, deliverables, international filming activity)
• Facilitate communication with the show level and studio departments (e.g., casting, business affairs, legal, finance, PR/marketing)
• Coordinate kick-off calls with development for each project
• Update and distribute studio contact lists and ensure management per studio requirements
• Maintain relationships with global vendors, studio and show level counterparts
• Track show wrap-out memos and storage facilities for asset transfer and disposal as needed
• Assist and facilitate general requests and communication to ensure shows are following studio guidelines and procedures

• 3+ years of on-set experience as a production coordinator or 2+ years of experience in an executive/administrative assistant position
• Understanding the basic principles and terminology of the visual effects workflow process
• Knowledge of creative, production, post production processes and related workflows
• Knowledge of digital audio and video file formats; and a technical understanding of the visual effects process
• Working knowledge of outside VFX and Virtual Production facilities and freelance talent
• Extremely organized and detail oriented. Perfectionist – loves and lives by process. Excellent time management skills
• A love of data and efficiency through using technology to solve problems. Familiarity with production and post software such as Shotgrid, Movie Magic Budgeting, File Maker, PIX, Cinesync, RV, Tableau, and newer platforms such as Moxion is a plus

• 5+ years of VFX experience
• Strong interpersonal skills with a high degree of confidentiality
• Excellent in both oral and written communication
• Ability to gather data and provide reliable information to executives for action
• Multi-task oriented with strong prioritization; highly organized…