Events Coordinator

Base pay range

$70,000.00/yr - $75,000.00/yr

Direct message the job poster from POP MART

POP MART (09992.HK), founded in 2010, is a leading global company in the trend culture and entertainment industry. Centered around IP, POP MART has built a comprehensive platform for creative incubation and IP operation, empowering global creators while delivering exciting products, services, and immersive entertainment experiences to consumers. POP MART identifies and nurtures emerging artists and designers worldwide, creating popular character IPs through a well-established IP development and operation system.

Its portfolio includes iconic IPs such as MOLLY, SKULL PANDA, DIMOO, THE MONSTERS, and Hirono. By launching art toys and derivative products based on these IPs, POP MART continues to lead trends in consumer culture. As of the end of 2024, POP MART operates over 500 physical stores and more than 2,300 Robo Shops across 30+ countries and regions. Through multiple cross-border e-commerce platforms, the company has reached audiences in over 90 countries and regions, bringing joy to young consumers around the world.

Pop Mart is seeking a multitasking, organized, and proactive Events Coordinator to support the events team in delivering a dynamic mix of retail pop-up activations, experiential brand events, festival partnerships, conventions, and more across the United States. This role will assist the events team in day-to-day event operations, from planning through execution and post-event wrap-up. It is ideal for someone excited to build experience in event production, vendor management, budgeting, and operational logistics such as fabrication and builds in a fast-paced and creative environment.

• Provide coordination and administrative support across a range of retail and experiential channels, including pop-ups, conventions, exhibitions, activations, festival experiences, and more.
• Assist in the development of event production tools such as tracking sheets, vendor lists, budget trackers, production timelines, call notes, roles and responsibilities trackers, and other duties as assigned.
• Stay organized and collaborate effectively across cross-functional departments such as marketing, brand, creative, retail, merchandising, operations, and PR, as well as external agencies and vendors.
• Participate in vendor and agency research and outreach; collect RFPs and quotes, maintain vendor contact lists, schedule meetings, track deliverables, and follow up on outstanding items.
• Support budget tracking and invoice reconciliation: input cost estimates, maintain budget spreadsheets, monitor approved spend vs. actuals, and escalate variances as needed.
• Assist with contract and legal document processing and routing.
• Help develop and maintain project and workback schedules, coordinate internal and external meeting logistics, prepare decks/presentations for status updates as needed.
• Assist with on-site event support with vendor check-in, staffing coordination, material distribution, venue setup/teardown logistics, and real-time troubleshooting, and any other duties as assigned.
• Contribute to post-event reconciliation such as collecting event photos, gathering feedback, assisting with performance data collection (attendance, engagement, spend), and helping to build post-event recap documentation with insights.
• Maintain and improve internal systems, templates and trackers to make the event team more efficient and scalable.
• Stay aware of pop culture, fandom, retail trends and experiential marketing innovations to support fresh, relevant event ideas.

• Minimum of 4-5 years of experience in event coordination and support in event production, live production, brand activations, or experiential marketing within entertainment. Both brand and agency experience are preferred.
• Strong administrative, organizational and time-management skills, with excellent attention to detail.
• Ability to multitask across multiple event projects, meet deadlines, take ownership, and follow through on deliverables.
• Familiarity with vendor management and event logistics (venue research, agency and vendor outreach, fabrication, RFPs, quotes, contracts, and timelines) is a plus.
• Comfort with creating budgets and spreadsheets, tracking costs, monitoring invoices, and contributing to financial reconciliation.
• Excellent written and verbal communication skills; comfortable documenting meetings, creating presentation materials and post-recap decks, and interacting with cross-functional teams and external partners.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides).
• Knowledge of project-management tools (e.g., Asana, Trello), and communication platforms such as Slack and Discord is a plus.
• Flexibility to travel and work evenings/weekends as required for demanding event schedules.
• Must be at least 18 years of age and legally authorized to work in the United States.
• This role is in-person…