Operations Project Coordinator

Overview

Job Title: Operations Project Coordinator
Location: Culver City, CA
Hours/

Schedule:

Monday–Friday, 8 am to 5 pm
Compensation: $30-$35/hr
Type: Contract

This role supports day-to-day operations across multiple teams by coordinating workflows, tracking budgets and deliverables, and ensuring timely execution of projects and initiatives. The position serves as a central coordination point to maintain alignment, documentation accuracy, and operational continuity in a fast-paced environment.

• Support multiple teams by managing workflows, priorities, and administrative tasks
• Coordinate project plans, schedules, and deliverables to ensure deadlines are met
• Assist with planning and execution of brand team activities, events, trainings, and meetings
• Track budgets, monitor expenses, reconcile costs, and flag discrepancies for reporting
• Draft, edit, and distribute internal communications, announcements, and updates
• Process invoices and coordinate with vendors on billing and deliverables
• Serve as a point of contact between internal teams, leadership, and external partners
• Schedule meetings, prepare agendas, document meeting notes, and track action items
• Prepare, maintain, and update reports, dashboards, documentation, and databases
• Support process improvement efforts by documenting procedures, workflows, and guidelines
• Coordinate external contracts, renewals, deliverables, and vendor communications in alignment with organizational policies

• Bachelor’s degree in a relevant field
• Experience developing and monitoring project plans, timelines, and deliverables
• Ability to manage multiple projects and priorities concurrently
• Experience tracking budgets, expenses, inventory, or financial documentation
• Proficiency preparing written communications, reports, and project documentation
• Experience coordinating across cross-functional teams and external vendors

System One offers eligible employees health and welfare benefits coverage options, including medical, dental, vision, spending accounts, life insurance, voluntary plans, and participation in a 401(k) plan.