Project Coordinator

Project Coordinator

Pay: $35
Duration: 1 yr

Onsite M-F: 8-5pm

Responsible for supporting day‑to‑day operations across multiple teams, ensuring effective communication, accurate tracking of budgets and deliverables, and smooth coordination of workflows. This role requires strong organizational skills, attention to detail, and the ability to manage competing priorities in a fast‑paced environment

• Support multiple teams simultaneously by managing workflows, priorities, and administrative needs
• Assist with planning and execution for brand teams & company events, meeting logistics, trainings, and initiatives
• Coordinate and track projects, schedules, and deliverables across multiple teams to ensure deadlines are met
• Assist with budget tracking, expense monitoring, and budget reconciliation; flag discrepancies and support financial reporting
• Draft, edit, and distribute broad‑based communications, announcements, and updates on internal platforms to employees and leaders, ensuring clarity and consistency
• Manage invoice processing and vendor coordination
• Serve as a point of contact between internal teams, leadership, and external partners
• Schedule meetings, prepare agendas, take meeting notes, and track follow‑up actions
• Prepare, update, and maintain documentation, reports, dashboards, and databases
• Assist with process improvement initiatives by creating, documenting, and maintaining procedures, guidelines, and workflows to enhance efficiency and effectiveness
• Coordinate and manage external contracts, deliverables, renewals, and vendor communications, ensuring compliance with organizational policies

• Bachelor's degree in a relevant field
• Project Management:
  The ability to develop and monitor project plans and timelines, manage multiple priorities simultaneously, and ensure deadlines are met.
• Communication:
  Excellent verbal and written communication skills are essential for acting as a central point of contact and ensuring all stakeholders are aligned.
• Organizational Skills and Attention to Detail:
  Meticulous attention to detail is crucial for managing administrative workflows, tracking budgets, inventory, and project documentation accurately.
• Collaboration & Interpersonal
  
  Skills:
  
  A collaborative mindset and strong relationship‑building skills to work effectively with diverse teams (e.g., design, R&D, sales, finance, external vendors).
• Problem‑Solving: A proactive, solutions‑oriented approach to identify risks and address non‑conformance issues.
• Adaptability:
  The ability to pivot quickly in a dynamic, fast‑paced environment and take ownership of tasks with minimal supervision

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