Legal Clerk I​/II

Legal Clerk I/II – Crescent City

Perform specialized and responsible office support work that requires knowledge of legal terminology and legal clerical procedures. Work is performed under supervision appropriate to experience level.

Entry/trainee level. Employees receive in‑service training and detailed instructions in routine legal clerical duties. With skill development, they gain greater independence and full scope of responsibility. Promoted to Legal Clerk II after one year of satisfactory performance.

Journey level. Incumbents are fully qualified and perform a wide range of legal office support work with higher independent responsibility for precision and accuracy in producing notices and documents related to legal matters.

• Processes, maintains, and prepares a variety of legal forms, records, and reports; verifies that information or data is complete, accurate, consistent, and in conformance with prescribed format, procedures, and regulations.
• Gathers and reviews confidential information from agencies and processes documents related to assignments; communicates with affected parties to gather needed information and explain procedures.
• Determines acceptability of information and proper action to be taken based on established oral or written instructions.
• Contacts various agencies and organizations regarding the status of documents such as releases of liens, case settlements, etc.
• Receives, assembles, and maintains files and other information related to court actions; updates computer information; maintains court calendars by scheduling and reviewing court dates; files information or forwards to staff members.
• Files pleadings, orders, judgments, and a variety of other legal documents in the appropriate court.
• Identifies and corrects deletions or errors in accordance with prescribed format; follows up to secure additional information as needed.
• Produces a variety of legal documents including, but not limited to, Notices of Hearing, Subpoenas, Petitions, Dispositions, Dismissals, Monthly and Special Reviews, Warrants, and Special Orders, in addition to letters, reports, and fiscal or statistical reports.
• Types from electronic recording devices; proofs typewritten materials for grammar, punctuation, spelling, sentence structure, format, layout, and clarity of language; may verify the consistency, completeness and accuracy of references and other information.
• Receives and screens calls for attorneys; provides information based on knowledge of policies and procedures; performs follow up on caller requests as needed.
• Logs reports from law enforcement agencies; searches manual and automated systems for prior offenses and other relevant information; receives and processes discovery requests and gathers information.
• Maintains information related to assignments by entering information into a manual or computerized data system; serves as a court liaison regarding assigned work activities and related matters.
• May attend court proceedings to take notes and/or enter narratives into a database; may produce and file documents as a result of court proceedings.
• Performs related duties as assigned.

Knowledge of:

• Modern office procedures, techniques, and equipment.
• Clerical and department work practices, procedures, specific rules, precedence, and regulations.
• Proper English grammar, vocabulary, spelling, and punctuation.
• Knowledge of legal terminology, phraseology, documents, and procedures.
• Business letter writing.
• Filing, indexing, and recording systems and procedures.

Ability to:

• Understand and carry out oral and written instructions.
• Understand and apply laws, rules, and policies applicable to legal office procedures.
• Exercise independent judgment in determining and selecting the appropriate processes, alternatives, forms, and desired actions within the bounds of established work practices, procedures, and commonly used regulations.
• Prepare and maintain accurate and comprehensive reports and records.
• Communicate effectively, both orally and in writing.
• Establish and maintain effective working relationships.
• Maintain confidentiality.
• Use discretion in organizing work…