Project Proposal Coordinator

Overview

Salary: £27,000 - £35,000

Hours: Monday to Friday, 7:30am - 4:30pm

Benefits: Company Bonus Scheme | Team-Focused Culture | Professional Growth Opportunities

Are you detail-oriented, organised, and ready to play a key role in a fast-paced operational team? We are seeking a proactive Project Proposal Coordinator to join a dynamic environment where precision, collaboration, and customer focus are at the heart of everything. In this key role, you ll bring structure, accuracy, and a personalised touch to each proposal, helping our Client deliver a seamless client experience from initial enquiry through to submission.

You ll be working on bespoke, design-led projects, ensuring proposals meet both technical specifications and client expectations. This role is ideal for someone who s calm under pressure, highly organised, and passionate about excellent customer service.

• Manage the proposal process from first enquiry to final submission
• Review RFPs, door schedules, and architectural drawings (full training provided)
• Use pricing tools to prepare accurate estimates and cost breakdowns
• Gather and integrate supplier quotes quickly and accurately
• Draft, format, and proofread professional proposal documents
• Ensure all submissions meet project and client requirements
• Maintain a well-organised library of templates, proposals, and materials
• Keep CRM records accurate and up to date
• Respond promptly to queries and coordinate with internal teams
• Collaborate with sales, suppliers, and other departments to deliver timely, aligned proposals
• Identify value-engineering opportunities to support our profit targets

• A customer-first attitude with strong team collaboration skills
• Excellent verbal and written communication abilities
• A calm, organised approach under pressure
• Proficiency in MS Outlook and CRM systems
• Strong practical and IT skills - detail matters here

You re someone who enjoys making sense of layered information and turning it into clear, thoughtful proposals. You like finding creative solutions, communicating clearly, and helping create a positive experience for clients. If that sounds like you, this role is a great opportunity to grow your skills and be part of a supportive, forward-thinking team. Ready to take the next step?