Facilities Assistant

Overview

Are you looking to take the next step in your Facilities Management career?

This is an excellent opportunity for someone with facilities or property management experience who wants to build a long-term career in FM.

This role has hybrid working and occasional site visits.

As Facilities Assistant, you’ll play a key role in supporting the day-to-day management of multiple properties, ensuring the smooth delivery of both hard and soft services. You’ll work closely with tenants, contractors, and internal teams to deliver a best-in-class FM service while gaining exposure to budgets, compliance, and sustainability initiatives.

• Assisting in the management of FM services across a diverse property portfolio.
• Monitoring and supporting statutory compliance (targeting above 95%).
• Liaising with suppliers, contractors, and tenants to resolve issues and ensure KPIs are met.
• Conducting monthly site inspections and coordinating emergency procedures.
• Supporting service charge budget preparation and cost management.
• Helping deliver sustainability initiatives in collaboration with the Senior FM.
• Acting as a point of escalation for Helpdesk queries.

• Experience in Facilities Management or property administration.
• Knowledge of H&S processes (IOSH Managing Safely or equivalent desirable).
• Strong IT skills (MS Office essential; QUBE, eLogbook, PRISM, or similar systems an advantage).
• A confident communicator who can build strong relationships with landlords, tenants, and contractors.
• A proactive, detail-focused professional with the ability to manage their own workload.
• Interest in sustainability and a willingness to grow through IOSH/IWFM development.

• Gain exposure to both hard and soft FM services.
• Build hands-on experience in compliance, sustainability, and contract management.
• Work in a collaborative, forward-thinking environment.
• Develop your career with support for professional training and qualifications.

If you’re ambitious, detail-driven, and ready to take the next step in your FM career, we’d love to hear from you.