PMO Executive Assistant; onsite - Cranston, RI

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Johnson Controls, Global Fire Suppression Products, is seeking a PMO & Executive Assistant for our R&D facility in Cranston, RI. Candidates must be commuting distance to the facility.

• Support the Program Management RCLP process by managing and scheduling RCLP meetings, including collecting slide decks, assembling presentations, documenting outcomes, and tracking approvals.
• Coordinate with Planview Administrators for data input and file uploads following RCLP meetings and approvals.
• Provide back‑up support for Planview Product Lifecycle business tool data entry.
• Facilitate cross‑functional communication and assist teams with task completion.
• Manage purchase requisitions and invoicing; publish monthly expense‑tracking reports.
• Maintain the engineering travel‑request log and coordinate leadership approvals.

• Provide comprehensive administrative support to assigned executives.
• Manage calendars, schedule meetings, and prioritize competing demands.
• Arrange domestic and international travel using the Concur Travel System.
• Prepare, submit, and track expense reports.
• Handle sensitive information with confidentiality.
• Serve as a liaison for internal and external stakeholders.
• Draft correspondence, presentations, and supporting documents.
• Anticipate executive needs and proactively resolve issues.

• Support event logistics for all‑hands meetings, customer visits, and leadership sessions.
• Coordinate catering, meeting‑room preparation, and hospitality needs.
• Welcome and assist site visitors; ensure proper check‑in and welcome‑screen updates.
• Ensure conference rooms remain clean, organized, and reset after use.
• Support kitchen, snack areas, and general workplace readiness.

• Monitor and maintain office and meeting supplies; coordinate replenishment.
• Handle incoming and outgoing mail and packages.
• Assist with internal communications such as announcements and distribution‑list updates.
• Provide occasional phone coverage and direct inquiries appropriately.

High School/GED

• 5+ years of experience in administrative support or a similar role.
• Proficiency with Microsoft Office (Word, PowerPoint, Excel, Outlook).
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• Ability to manage shifting priorities and work through ambiguity.
• High attention to detail, accuracy, and confidentiality.

• Bachelor’s degree.
• Experience supporting senior leaders or executives.
• Familiarity with Concur Travel & Expense.
• Experience in PMO, R&D, engineering, or product‑development environments.

$70,000 - $90,000 (Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.)

Cranston

Rhode Island

Executive Assistant

Johnson Controls