Substitute Administrative Assistant

Substitute Administrative Assistant Job Details

Job : 5465385

Final date to receive applications: Posted until filled

Posted: Dec 10, 2025 5:00 AM (UTC)

Starting Date: Immediately

SUMMARY: Serves as an Administrative Assistant to the principal and as facilitator for the school/public being served, in communicating information, problem solving, material acquisition, cash handling and record keeping.

• Makes and receives telephone calls, takes messages, routes calls, and schedules appointments.
• Maintains school records and confidential files for students, building, principal, and related requirements.
• Receives and routes all mail.
• Acts as liaison between school and community, principal, parents, staff and students.
• Types, prepares, distributes, files records/reports, correspondence, mailings, etc. related to building functions and principal needs.
• Under the direction of the Principal, the Administrative Assistant will follow “guidelines for funds” established by the Business Office.
• Orders, processes, and maintains office materials and equipment in coordination with the principal.
• Operates standard office equipment including but not limited to computer, calculator, intercom, photocopier and fax machine.
• Processes student changes and dismissals and related forms in coordination with the principal.
• Processes attendance/time cards for the building staff.
• Maintains accurate student attendance records including late arrivals and early dismissals.
• Maintains lunch records for the school including count, payment and weekly report.
• Assists principal in maintaining accurate records regarding enrollment and building organization.
• Assists and orientates substitutes.

None

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school diploma or general education degree (GED).

Word processing skills. Ability to get along with other people. Patience in dealing with parents and students. Ability to develop effective working relationships with students, staff and the school community. Ability to communicate clearly and concisely, both orally and in writing.

While performing the duties of this position, the employee is regularly required to stand, walk and sit. The employee is occasionally required to stoop, kneel, crouch and lift. Specific vision and hearing abilities are required to perform this job.

The noise level in this work environment is usually moderate to loud. The employee continuously is interactive with the public, staff and administrators. The employee frequently will be required to meet multiple demands from several people.

Administrative Assistants will be under the direct supervision of the Principal and job performance will be evaluated on an annual basis.

Secretarial employees are responsible to the Chief Human Resources Officer for their overall job functioning. The Chief Human Resources Officer will assist the administrator(s) in supervision and evaluation of the Administrative Assistants.

Position Type: Full-Time

Job Categories: Support Staff >
Administrative Assistant

• Citizenship, residency or work visa required

• Jennifer Montefusco , Manager
• Email: