Depot Administrator

Location: Dunsfold

AR812 – Depot Administrator

Location:

Dunsfold

Salary: £26,000 - £29,500

Overview:

First Military Recruitment are currently searching for an Administrator on behalf of one of our clients.

Our client is seeking a proactive and detail-oriented Administrator to join a busy and fast-paced office environment. The successful candidate will be a key point of contact for customers, supporting both front-of-house and back-office functions. This role involves a variety of administrative tasks, including handling incoming enquiries, managing data, and ensuring compliance with industry regulations.

In addition to core administrative duties, the Administrator will provide support to the Service Controller with scheduling, paperwork, and general coordination, and assist the Parts Controller with processing orders, updating records, and liaising with suppliers.

The role is ideal for candidates with experience in an engineering, automotive, or technical environment, though all applications will be considered.

Duties and Responsibilities:

Answer and manage inbound calls from customers and suppliers in a professional manner
Perform reception duties, including greeting visitors and managing front-desk operations
Enter and maintain accurate data within internal systems and spreadsheets
Monitor and track LOLER certification status across the fleet, ensuring timely renewals and compliance
Liaise with engineering teams and external inspectors to coordinate compliance checks
Assist with scheduling and general coordination of service appointments
Maintain and organise digital and paper-based records
Support invoicing and purchase order processing, where required
Order and manage office supplies, ensuring operational efficiency
Provide general administrative support to internal departments and managers
Assist the Service Controller with administrative duties, including job coordination and paperwork
Support the Parts Controller with administrative tasks such as updating parts records and liaising with suppliers
Skills &

Qualifications:

Previous experience in an administrative or customer service role, ideally within an engineering, automotive, or technical environment
Confident and professional telephone manner
Strong attention to detail with a high level of accuracy in data entry
Good understanding of Microsoft Office Suite (Word, Excel, Outlook)
Ability to prioritise workload and manage multiple tasks in a busy setting
Familiarity with LOLER regulations (advantageous but not essential — training can be provided)
Strong interpersonal skills with a team-oriented attitude
Excellent time management and organisational skills
Comfortable working independently and using initiative

Location:

Dunsfold

Salary: £26,000 - £29,500