Litigation Personal Assistant​/Secretary

Position: Litigation Personal Assistant / Secretary
Fantastic opportunity for an individual to become a Legal Personal Assistant , joining a thriving Legal Professional Services company that is multi-national. This role is based in Belfast City Centre Office - After 1 month in-office, the role moves to Hybrid working (3 days in office and 2 daysat home). Permanent - Monday - Friday position. Salary:
Fully Negotiable  Fantastic Benefits package & Growth Opportunities Responsibilities:
Proactively manage diaries, identifying and resolving scheduling conflicts. Coordinate meetings, travel arrangements, and accommodation. Support business development activity by coordinating, recording, and tracking BD initiatives and assisting with client relationship development. Draft correspondence for approval and issue communications externally. Produce accurate dictations including emails, documents, file notes, attendance notes, and reports. Organise internal and external meetings and events to ensure optimal use of LAs' time.

Complete and submit file opening forms and liaise with the Central Compliance Unit regarding conflict checks, KYC, and AML requirements. Open new files and support LAs with the preparation of engagement and onboarding documentation. Manage client files, including filing, archiving, and off-site storage. Collate and manage financial reports and data from the firm's financial systems. Monitor financial hygiene for the team, including regular circulation of WIP and aged debt reports.

Receive, scan, and distribute incoming post via the case management system. Prepare and submit expense claims. Raise, issue, and actively chase client invoices. Ensure timely payment of third-party invoices, including Counsel, Process Servers, and Expert fees. The Ideal Person:
Previous Legal PA experience in a similar role working with Partners and a broader team of LAs Specific Northern Ireland litigation experience Patience and strong upward management skills Highly motivated and able to work without supervision to a high standard Excellent and accurate keyboard skills For further information on this vacancy, or any other jobs in Belfast or wider Northern Ireland, please apply via the link below or contact Jack Groves in the strictest confidence.

The service provided was exceptional. VANRATH exceeded all expectations, and I cannot praise them highly enough. From start to finish, my experience with VANRATH was seamless and stress-free. The team were friendly, professional, and incredibly supportive, making the entire process straightforward. I would have no hesitation in working with them again. VANRATH were excellent to work with and maintained regular contact throughout every stage.

Their communication and guidance were first class, and I would gladly recommend their services. This was an outstanding recruitment journey. The team offered consistent support and ensured everything progressed smoothly. I am extremely grateful for their help and thrilled with my new role. Working with VANRATH was a very positive experience. They delivered a highly professional and refined service, and I would particularly like to thank Ross, Senior Recruitment Consultant, whose expertise and dedication were instrumental in securing my contract.

I would strongly recommend the team. I would like to extend my sincere appreciation to Ross Stevenson for his exceptional assistance. His knowledge, commitment, and attention to detail helped me secure an excellent opportunity. Ross remained professional throughout and kept me well informed at every step, making the process clear and easy to follow. The process was managed efficiently from beginning to end, with Joseph providing clear, consistent communication throughout.

I would confidently recommend VANRATH to anyone seeking a new opportunity or considering their next career move. fectly.

Skills:

Personal Assistant Legal Executive Secretary Litigation PA Benefits:
Excellent Benefits