Bookkeeper

Location:
Moffat County High School
Date Closing:
Open Until Filled

Salary: Salary Range $25.20-$35.96/hour based on experience.

Under supervision, to perform bookkeeping and record keeping tasks related to school site financial and statistical records, including student body accounts and other site entitlements, supplies and equipment and to act as liaison between vendors and the school for all student body purchases. Typical duties include, but are not limited to, the performance of a full range of bookkeeping and cash accounting tasks to ensure proper and appropriate expenditure and accounting of student body funds, maintaining accurate and auditable financial records, preparing and accounting for cash bank deposits from student events.

Coordinates and oversees the student store operations. Responsible for proper processing and monitoring of store charges. Coordinates the merchandising pricing and displays. Oversees student cashiers.

This is a stand alone position, however, can be considered as part of the Administrative Clerk or Instructional Support Specialist ladders. To be considered for this position, the incumbent must have retail experience.

• Evaluates inventory of stock items in the store and reorders as needed. Checks sales history to determine if reordering is required. Places orders and processes into system upon arrival.
• Meets with vendor representatives for the purchase of clothing and gift items. Evaluates the need, pricing and quantities of items to be sold. Secures prices, places orders and processes into system upon arrival.
• Instructs students in store operations including pricing, inventory, and cashiering.
• Prepares cash boxes for all athletic/club events, including the reconciliation paperwork. Reconciles the cash boxes and oversees the correct posting in ASB accounts.
• Prepare and process purchase orders for student organizations and assures compliance with State laws.
• Oversees annual audit of Associated Student Body (ASB) accounts. Responsible for proper account management and reconciliation.
• Maintain all ASB paperwork including purchase order approval forms, ASB minutes and club by‑laws, budgets and approvals.
• Monitors fundraisers on campus for compliance with FCMAT regulations.
• Manages athletic clearance including preparing, copying and processing athletic packets. Track clearance and student eligibility, including updates to Aeries.
• Prepares and processes athletic awards for all sports.
• Processes and collects student fees and fines, and clears all student balances in Aeries.
• Receive and count a large amount of cash, write receipts, process bank deposits, reconcile bank statements and prepare monthly monetary reports.
• Prepares all periodic financial summaries of student store operations. Submits information to District business office for consolidation.
• Management of the online web store including processing all credit/debit card payments and reconciliation of all related accounts.
• Oversees and participates in balancing of daily cash receipts. Enters information onto an established data entry screen for accounting.
• Prepares periodic financial summaries of operations. Submits information to District Accounting operations for consolidation.
• Receives requests for special orders for non-stock merchandise from teachers and students. Evaluates and then places orders. Receives and enters merchandise into inventory.
• Performs other duties as required to accomplish the objectives of the position.

Requires knowledge of the store operations, policies and procedures. Requires cashiering and computer skills. Requires operational knowledge of general office equipment including calculator and transaction approval machines. Requires sufficient customer relations and communication skills to establish a positive work climate.

Requires the ability to perform all of the duties of the position efficiently and effectively, with minimal supervision. Must be able to operate a personal computer and common business software, including word processing and spreadsheet programs. Must be able to assume tasks of other staff members in their absence or at periods requiring assistance.

Requires sufficient visual acuity to recognize words and numbers and operate business equipment. Requires hand‑eye‑arm coordination to use common business equipment, including a personal computer keyboard. Requires the ability to lift light to moderate weight objects (10-25 pounds) on an occasional basis, sufficient ambulatory ability to stand for sustained periods of time.

High School diploma or equivalent required. Minimum of two years of experience in customer service, cashiering or a related field is required.

TB Test clearance, Criminal Justice Fingerprint clearance, and valid Driver's license.