Surgical Coordinator

Surgical Coordinator I

Job Title: Surgical Coordinator I

Department: Clinical

Reports to: Director of Surgical Services

Exemption: Non-Exempt

Date Revised: 10/30/2020

Responsible for the coordination of the organ donation process during the recovery of organs for transplantation and research. Participates with hospital development and professional/public education programs using a team approach. Develops and maintains a positive professional liaison between LOPA and the medical/civic community. Utilizes discretion and sensitivity with respect to the circumstances, views and beliefs of others in all interactions, including donor families.

• Reviews authorization form, serology results, organs to be recovered, Potential Transplant Recipient identifier, and ABO prior to organ recovery.
• Is familiar with and adheres to coroner’s restrictions and/or requests.
• Reviews and is familiar with Donor  UNET prior to beginning of recovery.
• Communicates effectively with anesthesia and hospital staff in the OR setting.
• Sets up equipment and supplies for organ preservation; prepares aortic and portal vein cannulation.
• Communicates effectively with recovery surgeons in OR setting.
• Assists with recovery of HFV by guiding the surgeon on how HFV should be recovered; completes appropriate documentation for HFV recovery.
• Assists in the recovery of research organs by reviewing protocol with surgeon or by assisting LOPA’s research coordinators with the recovery.
• Opens supplies in preparation for recovery; demonstrates sterile and aseptic technique.
• Labels, packages, and verifies all organs, vessels, and tissue typing specimens according to protocol.
• Transports and sets up all supplies required for the preservation and packaging of organs.
• Completes appropriate documentation for organs and tissues recovered, donor chart, and completion of case duties.
• Assists with post mortem care including disposition of the donor, cleaning of OR and DCU, and equipment.
• Monitors kidneys while on the perfusion machine.
• Provides assistance to the ORC and/or OR coordinator during organ recovery.

• Maintains competency annually; reviews and completes all assigned tasks in Q-Pulse by assigned deadline.
• Effective communication with internal and external colleagues.
• Adheres to all LOPA, AOPO, and UNOS guidelines relevant to the organ recovery processes.
• Maintains BLS certification.
• Attends monthly meetings, assigned educational opportunities, and other scheduled events.

• Upholds LOPA core values of selfless, authentic and passionate.
• Uses constructive and positive communication.
• Is a team player.
• Holds yourself and others accountable.
• Maintains a positive attitude.
• Respects others.
• Completes all required educational training, tasks and SOP reviews by assigned due date.

• Progression to Surgical Coordinator II role includes successful completion of Surgical Coordinator I orientation and competency in all requirements of the Surgical Coordinator I job role.
• Completion of training to dissect and place kidneys on perfusion machine and show competence to perform tasks independently.

• Possible exposure to communicable diseases, blood borne pathogens, airborne illnesses, hazardous materials, pharmacological agents with little likelihood of harm if established health precautions are followed.
• May, at times, have exposure to blood, packaged organs and tissues for transplant and/or research in a hospital setting or while in the office.
• Possible mental and visual fatigue associated with detailed work.
• Travel within the U.S., including flying.
• Travel to branch office locations.
• Work is done indoors in an office setting.
• Work in a fast-paced environment with a sometimes demanding time schedule.

• Moving self in different positions to accomplish tasks in various environments including tight and confined spaces.
• Remaining in a stationary position, often standing or sitting for prolonged periods.
• Reaching with hands and arms.
• Adjusting or moving objects up to 10 pounds in all directions.
• Communicating with others verbally and electronically to exchange information.
• Stooping, bending, kneeling or crouching.
• Considerable time spent walking.
• Repeating motions that may include the wrists, hands and/or fingers.
• Use of fine motor skills.
• Doing work that requires visual acuity.
• Need for ability to hear.
• Operating medical equipment.
• Operating motor vehicles.
• Assessing the accuracy, neatness and thoroughness of the work assigned.
• Sedentary work that primarily involves sitting/standing.
• Medium work that includes moving or lifting objects up to 50 pounds.

• Full time, On-Call position.
• Scheduled up to 12 days/24 call shifts per month.
• Available as needed Monday-Friday 8am to 5pm unless on PTO.
• Holiday call rotation of each individual holiday.
• Maintains personal and professional balance, takes care of self.

• Medical terminology with experience in patient care setting.
• Surgical Technology…