Recruitment and Automation Team Leader, Medical Workforce

Recruitment and Automation Team Leader, Medical Workforce

Job Summary
University Hospitals Coventry and Warwickshire NHS Trust is looking for a dedicated and innovative Recruitment Team Leader to lead the introduction of new automated processes and support the Medical Workforce Manager in delivering a proactive recruitment service. This role requires strong technical skills, a robust understanding of recruitment law, and the ability to manage a team of Medical Workforce Officers.

UHCW NHS Trust aims to be a national and international leader in healthcare, rooted in our communities. We deliver specialised services for complex health conditions and are committed to compassion, openness, pride, partnership, improvement, learning and respect. The Trust is recognised as a Pathway to Excellence designated organisation and is rated ‘good’ by the Care Quality Commission.

• Monitor and manage the performance of Medical Workforce Officers to deliver a quality end‑to‑end recruitment administration service in line with Trust standards.
• Authorise contracts of employment where required and conduct regular audits of recruitment activities to ensure compliance with NHS employers’ pre‑employment checks and other legislation.
• Develop, test, and maintain HR automation practices and Power Platform applications to improve efficiency, reduce manual effort and enhance the Trust’s digital capabilities.
• Produce relevant reports using Microsoft packages and support automated flows & dashboards.
• Act as specialist adviser on right‑to‑work queries and certificate of sponsorship administration.
• Maintain electronic staff records (ESR) and Trac systems, ensuring all recruitment information is up to date.
• Support the Medical Workforce Programme Manager in working with Trust managers to provide a proactive recruitment service.
• Manage active establishment for non‑training grade and SAS posts, including rotational arrangements.
• Plan and oversee recruitment programmes for regular rotational placements, ensuring consultant engagement.
• Act as the escalation contact for query and complaint resolution, developing actions to prevent recurrence.
• Analyse recruitment data, identify improvement areas and present findings to the Programme Manager.
• Undertake project work such as data collection, reporting and documentation as directed.
• Line‑manage Medical Workforce Officers, including appraisals, sickness absence monitoring, and annual leave coordination.
• Deputise for the Medical Workforce Manager during leave or illness.
• Provide general assistance to the department to ensure smooth operation.
• Maintain current knowledge of recruitment-related law.
• Undertake any additional duties within the role’s capability.

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This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and requires a Disclosure and Barring Service (formerly CRB) check for any previous criminal convictions.

Applications from job seekers who require Skilled Worker sponsorship are welcome and will be considered along with all other applications. For further information visit the UK Visas and Immigration website.

University Hospitals Coventry and Warwickshire NHS Trust
University Hospital Coventry and Warwickshire
Clifford Bridge Road
Coventry
CV2 2DX

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