Executive Assistant – Midlands Team

Executive Assistant – Midlands Team

Prospect is the trade union of choice for professional, technical and managerial staff in a range of occupations across the public and private sectors – our members vary from nuclear physicists and engineers to film directors and cinematographers – with many more in between. Currently our membership stands at 150,000.

Our members want to get on y work in a diverse range of professions, including energy, science, engineering, heritage, defence, entertainment and digital. As a union for modern working life, we aim to get the best deal for our members by using evidence and building partnerships – while never being scared to call employers out when they get things wrong.

Our priorities are to grow our membership through attracting new members and to improve our impact, whether that is helping members win improvements at work or changing the policy environment which affects them.

For each of these members we provide advice, support, representation, a voice in both national and devolved government and in industry policy. We employ around 250 staff, many in our London headquarters, but also in our offices in the English regions, Wales, Northern Ireland and Scotland. Our shared standards of respect, working together, service excellence, accountability and integrity define the way we interact with our members, with our representatives and with each other.

Diversity is an important value for the trade union movement, and as an organisation we are passionate about promoting equality at work and are committed to it for all our staff; we would be particularly interested in applications from groups that are underrepresented in the workplace.

Prospect is seeking to recruit an Executive Assistant within our Midlands Team. You will need to have a positive attitude, excellent attention to detail and good organisational skills to ensure the highest level of service is provided to Prospect Members and to the team around you.

• Strong team working & interpersonal skills
• Comprehensive administration skills with excellent attention to detail
• Good organisational skills and the ability to prioritise workloads and meet deadlines
• Strong IT skills, including use of MS Teams, Zoom with the ability to pick up new digital platforms quickly
• Ability to solve problems in a professional manner
• Ability to follow processes and systems
• Understanding of GDPR and maintaining confidentiality
• Experience dealing with diary management and travel arrangements
• Experience dealing with expenses

• Annual incremental salary steps until the maximum is reached
• 29 days annual leave per year pro‑rated if less than 5 days a week are worked
• Office closure over the Christmas period
• Contributory defined benefit pension scheme with high employer contribution rate
• Employee Assistance Program which offers telephone counselling and a website with many useful toolkits
• Eye care voucher scheme and cycle to work scheme
• Access to training to support career development
• Access to Prospect member services benefits including shopping, travel, health and insurance discounts

To apply please go to our Careers webpage, choose this vacancy and select ‘Apply now’. As part of the application process you will need to complete an application form which will ask for details of your work, education and training history and to complete a supporting statement. Our panel will use the information shared in the application to shortlist so please use the space to demonstrate how your experience, knowledge, skills and personal qualities meet the outlined requirements.

We would recommend reviewing the Job Specification linked at the bottom of the advert. If you have any questions, please contact:

Closing date: 26th January 2026 – Noon (CV’s alone will not be accepted)

Interviews will be held on 12th February in Coventry

Seniority level: Mid‑Senior level

Employment type: Full‑time

Job function: Administrative

Industry: Civic and Social Organizations

Prospect Union is committed to create a diverse environment and is a proud Equal Opportunity Employer. All our applicants will be given careful consideration for employment regardless to race, colour, religion, sex, physical and mental disability, age, citizenship, pregnancy, genetic information, veteran status, gender identity, gender expression, sexual orientation, national origin, and any other protected status.