Bariatric Coordinator

Overview

To provide a specialised, comprehensive and confidential patient centred clinical administration and secretarial service to Consultants and their teams in accordance with Departmental, Trust and National standards, policies and procedures. To act as a source of advice and guidance regarding the specialism.

Please be advised that sponsorship is not eligible for this post.

Closing Date:
This job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.

• To act as a senior point of contact to ensure all enquiries are effectively managed and successfully resolved within a prompt timescale, ensuring all relevant personnel are informed as necessary and an appropriate record is maintained.
• To ensure, wherever possible, that all clinical documentation is up-to-date, in an orderly fashion and available whenever clinical decisions are being made, reporting exceptional circumstances where necessary. This will require effective collaboration with all relevant personnel to maintain an efficient administrative system; prompt transcription, manipulation and distribution of appropriate correspondence.
• To ensure the effective organisation of all patients under the care of the consultant and his/her team in accordance with Local and National policy and targets. This will require effective collaboration with: the Booking Centre and Patient Access team to ensure the waiting list is up-to-date and accurate at all times;
  Outpatient Access team and General Managers to monitor the utilisation and effectiveness of outpatient clinics, ensuring that established Patient Access Policy and procedures are adhered to.
• Maintain an efficient office management system/procedure to enable the consultant and their team to optimise patient care services; manage the consultant’s time, schedules and leave arrangements; ensure timely communications; arrange meetings/events; transcribe minutes; manage correspondence and documentation; maintain office equipment and stationery; process orders; track patients through their pathway from referral to discharge.
• Support team members by explaining Departmental practices, undertaking training, providing cross-cover, and supervising where required.
• Provide oversight to the Support Secretaries for administrative activities such as patient bookings, documentation and typing, with local training.
• Use hospital systems (IPM, CRRS, Opera, Winscribe and from July 2024, EPR) to manage workload and RTT patient pathways.
• Liaise with patients by phone for clinics, theatre bookings and general queries; provide feedback to Consultants and Admin Manager team for urgent matters; ensure clear communication in line with Trust policies.
• Respond to patient complaints and provide follow-up actions as required to the PALS team and senior management.
• Lead on the Bariatric MDT administratively (taking minutes, following up actions and uploading outcomes onto EPR); validate Bariatric waiting list and monitor Tier 1-3 services as they approach Tier 4.
• Engage in RTT training and manage typing of routine and urgent letters; coordinate with clinicians for queries and verification.
• Complete Trust Mandatory Training and keep up-to-date for all modules; attend regular 1:1 meetings with Admin Manager to discuss work activities, forward planning and development needs.

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK. We are proud of our employees with high quality patient care at the heart of what we do. The Trust emphasises research, innovation and being a Pathway to Excellence designated organisation.

Date posted 11 February 2026

Pay scheme Agenda for change

Band Band 4

Salary £27,485 to £30,162 a year per annum

Contract Permanent

Working pattern Full-time

Reference number 218-AC-B-A

Job locations University Hospitals Coventry and Warwickshire, Clifford Bridge Road, Coventry, CV2 2DX

Job responsibilities

• To maintain an efficient office management system/procedure to enable the consultant and his/her team to optimise…