Bariatric Coordinator

Go back University Hospitals Coventry and Warwickshire NHS Trust

The closing date is 29 January 2026

The role provides specialised, comprehensive and confidential patient‑centred clinical administration and secretarial service to Consultants and their teams in accordance with Departmental, Trust and National standards, policies and procedures. To act as a source of advice and guidance regarding the specialism.

Please be advised that sponsorship is not eligible for this post.

Closing Date:
This job advert will close as soon as sufficient applications have been received. Apply as soon as possible if interested.

To act as a senior point of contact to ensure all enquiries are effectively managed and successfully resolved within a prompt timescale, ensuring all relevant personnel are informed as necessary and an appropriate record is maintained.

• Ensure all clinical documentation is up‑to‑date, orderly and available whenever clinical decisions are being made, reporting exceptional circumstances where necessary. This requires effective collaboration with all relevant personnel to maintain an efficient administrative system; prompt transcription, manipulation and distribution of appropriate correspondence.
• Ensure the effective organisation of all patients under the care of the consultant and his/her team in accordance with Local and National policy and targets. This requires collaboration with the Booking Centre and Patient Access team to ensure the waiting list is up‑to‑date and accurate at all times;
  Outpatient Access team and General Managers to monitor utilisation and effectiveness of outpatient clinics, ensuring that established Patient Access Policy and procedures are adhered to.

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK. We pride ourselves on high quality patient care, modern facilities, research and innovation, and our Pathway to Excellence designation.

Joining our team gives you access to a wide range of learning and development opportunities. We are committed to building an inclusive organisation where everyone feels respected, valued and supported.

• Maintain an efficient office management system/procedure to enable the consultant and team to optimise patient care services. Manage consultants time, schedules, leave arrangements, ensure timely communication with all relevant personnel, arrange meetings/events, transcribe minutes and prepare correspondence and reports.
• Support team members by demonstrating departmental practices, providing training and development, and offering cross‑cover and supervision when needed.
• Provide oversight to the Support Secretaries for administrative activities such as patient bookings, documentation and typing, with local training.
• Use hospital systems, including IPM, CRRS, Opera, Winscribe and from July 2024, EPR, to manage workload and RTT patient pathways.
• Liaise with patients over the phone for clinics, theatre bookings and general queries, providing feedback to Consultants and Admin Manager team for any urgent matters.
• Respond to patient complaints and coordinate follow‑up actions with the PALS team and senior management.
• Manage the booking of Outpatient follow‑up appointments and short‑notice theatres, tracking patients through processes as part of managing the consultant’s waiting list.
• Lead the Bariatric MDT from an administrative perspective including minutes, follow‑ups and uploading outcomes onto EPR.
• Validate the Bariatric waiting list and keep Tier 1‑3 services up to date as they approach Tier 4.
• Engage with and keep up to date with RTT training.
• Type routine and urgent letters, liaise with clinicians for queries and verification.
• Complete Trust Mandatory Training and maintain all modules.
• Attend regular 1:1 meetings with Admin Manager to discuss work activities, training needs and welfare checks.

For further details of the role please see the attached job description.

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This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and requires a submission for Disclosure to the Disclosure and Barring Service (formerly CRB) to check for any previous criminal convictions.

University Hospitals Coventry and Warwickshire