Administration Specialist

University Hospitals Coventry and Warwickshire NHS Trust Administration Specialist

Closing date is 22 January 2026

An exciting opportunity has arisen for a motivated individual to join the Radiology Medical Rota Team on a full time basis. We are looking for an enthusiastic person to join our friendly team to provide an efficient administrative and support service for the Radiology Medical Workforce.

The role involves being responsible for the management, day to day staffing, and coordination of the medical rotas. Assisting in the design preparation and publication of rotas.

*** Closing Date:
Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.***

You must have good attention to detail together with the ability to prioritise your own work load to meet deadlines and show leadership and accountability for all issues pertaining to rotas.

You will have good interpersonal skills liaising with Senior Management and Medical Staff.

It is essential that the post holder be a competent user of Microsoft Office including Excel, you will be willing to adapt to change and learn new skills along with having a good knowledge of general administration and clerical procedures.

The post holder should possess excellent organisational and communication skills whilst having the ability to deliver high quality support for our service and customers.

The ability to remain calm under pressure, to work to tight deadlines and prioritise workload effectively is essential for this role.

The post holder will support the divisions to ensure the provision of high-quality patient care by efficiently deploying appropriate staff.

*** Please be informed that interviews for this role are scheduled for 3rd January 2026***

*** Please be advised we are unable to support with sponsorship for this role***

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.

We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.

Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.

We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire ()

By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.

The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.

• Manage diary and on call rota for 49 consultants and 26 registrars arranging cover for authorised absence.
• Communicates with range of clinical and non-clinical staff concerning progress against all consultant activities and schedule accordingly.
• Maintain rotas and assist in scheduling consultants and liaise with other relevant parties concerning the planning and composition of the rotas as necessary.
• Facilitates communication between different clinical and non-clinical teams.
• To exchange verbal and written information with consultants, junior medical staff, service manager and other members of the Imaging team.
• Assists the Service manager with the Job planning process which includes arranging meetings and recording job plans on relevant ICT systems.
• Receive and take relevant action on…