Litigation Secretary

A prestigious law firm seeks a Litigation Secretary (PLAINTIFF-SIDE EXPERIENCE) to join their dynamic team. This position is responsible for responsible for providing support to attorneys on a day-to-day basis, as well as working closely with clients and other team members to ensure effective and timely attention to important legal matters.

Responsibilities

• Use word processing and document management software to prepare, revise, format and finalize a wide variety of legal such as correspondence, pleadings, discovery, memoranda, agreements and other legal documents under time-sensitive deadlines. Some pleading/discovery drafting required.
• Prepare documents for filing and/or service including: proofreading, editing, finalizing documents, generating TOC/TOA, gathering exhibits, ensuring compliance with all Federal, State, and/or Local Rules.
• Heavy e-filing with state and federal courts. Current knowledge of Federal CM/ECF e-filing procedures. Some appellate court filings using True Filing.
• Docket case deadlines using Compu Law for all incoming mail, motions, discovery, trial/post trial, mediation, arbitration and appellate deadlines.
• Create mediation, arbitration, hearing and trial binders; prepare discovery shells; set up and maintain litigation files; party and witness subpoenas.
• Open new client/matters and send conflict checks email on behalf of attorneys.
• Case management, including database management and electronic file organization.
• Assist with preparation for and scheduling of meetings, teleconferences, conferences and travel.
• Assist with trial preparation.
• Answer, screen and respond to phone calls.
• Enter attorneys’ billable time as requested according to Firm billing policies.
• Maintain and track CLE records for attorneys.
• Prepare and submit expense/reimbursement reports.
• Provide backup support to other attorneys and timekeepers as needed. Volunteer for overflow work assignments when time permits and actively seek to maximize productivity and promote teamwork.
• Performs other duties and responsibilities as assigned.

Qualifications

• Minimum 5 years’ experience working as a personal injury, employment or consumer litigation secretary.
• Excellent verbal and written communication skills and the ability to build effective internal and external client relationships.
• Can-do attitude and flexible approach.
• Strong organizational skills and the ability to apply strong attention to detail to all levels of work.
• Must be extremely detail oriented, organized and have great follow through skills.

• Ability to multi-task while maintaining quality work product and timely respond to deadlines as well as ability to balance workload.
• Perform complex tasks that may be highly confidential or sensitive in nature, requiring discretion and diplomacy.
• Proficient using MS Office products (Word, Excel, PowerPoint, Outlook).
• Must be able to work overtime as needed.

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Compensation:
$90,000-$115,000 per year