Police Records Technician

Overview

SALARY Current: $56,172 - $75,276 annually.
Effective January 2026
: $57,288 - $76,776 annually.
Effective April 2026
: $58,440 - $78,312 annually. There is currently one (1) full time vacancy.

JOB SUMMARY: Under close supervision, performs a variety of general and specialized clerical duties in the central records section of the Police Department; and performs other work as required.

CLASS CHARACTERISTICS: This is the entry-level class in the police records clerical series. An incumbent in this class is expected to learn specialized and complex police records processing duties while performing general clerical work in support of sworn and other departmental staff. A thorough training program is provided at the commencement of employment and on subsequent assignments to new and varied types of duties.

Incumbents are expected to work with some independence on the repetitive aspects of the work as employees achieve proficiency in performing their assignments. Work is reviewed for accuracy and conformance with standards and quality. This class is distinguished from the Senior Police Records Technician class by the repetitive nature of assigned work, limited degree of independent judgment exercised and lack of lead responsibilities.

Applications must be completed and submitted online. This recruitment will remain open until filled and may close without prior notice, therefore prompt application is encouraged. The first application review date is Thursday, October 23, 2025.

Candidates are requested to provide specific information regarding their education and experience as it relates to the position by completing all fields of the application. Applications may be rejected if incomplete. Do not include text or attached resumes, as they will not be accepted or reviewed in the application process; the only attachment that will be accepted is the required typing certificate.

The initial application screening will be based upon the candidate's answers to the supplemental questions only. Prior to placement on the eligibility list, your answers to the supplemental questions will be verified against information provided in the Education and Work Experience sections of the employment application.

Typing certificates are required at time of application for this recruitment (verifying 40 wpm, corrected or better). Certificates must be uploaded/attached to your online application. Applications received that do not include a typing certificate will be disqualified.

• Typing Certificate Instructions:
• Must be issued from a recognized employment or public agency. Online/Internet issued certificates will NOT be accepted.
• Certificates must be on the agency's letterhead or formal certificate and include the agency's name and phone number.
• Must be issued within the last 12 months.
• Certificates must indicate a NET (corrected) typing speed of at least 40 WPM.
• Failure to provide a typing certificate at time of application that meets the above requirements may result in disqualification.

Certificates from any agency meeting the above criteria will be accepted. The following locations may also be used; the City of Costa Mesa neither endorses nor opposes any of these agencies:

• Santa Ana Work Center 801 West Civic Center Drive, Suite 200 Santa Ana, CA 92701
• Orange County Workforce Solutions 28202 Cabot Road, #140 Laguna Niguel, CA 92677

The selection process will include: application review and evaluation, typing certification verification, written examination, and selection interview. The written examination date is to be determined. Please notify the Human Resources Division 72 hours in advance of the test date if you have a disability which requires accommodation for the testing process. The eligibility list will be in effect for one (1) year, unless exhausted sooner.

It is recommended that you use a personal email address on your application instead of a work email address. Notifications during this recruitment will be sent by email only (regardless of the notification preference selected during the on-line application process). Notifications will be sent to the email address that is listed on your on-line application.

All employment offers made by the City are contingent upon establishing proof of a prospective candidate's legal authorization to work in the United States and successfully passing all components of the pre-employment process which may include, but is not limited to: comprehensive background investigation, criminal history check (livescan fingerprint check), polygraph examination, post-offer psychological evaluation and post-offer medical evaluation (may include drug screen).

Prepares and types reports, correspondence, and other documents, including those of a confidential nature. Prepares and maintains records and files. Assembles and types material from marginal notes, rough drafts, or verbal instructions. Operates computer terminal and related office equipment. Compiles, sorts…