Senior Administrative Grants Analyst

This recruitment is open until filled. Early submissions are encouraged as applications will be reviewed on a regular and ongoing basis.

TheCity of Oxnard’s Public Works Department, Administration Division isseekinga Senior Administrative Grants Analyst,with strong technical skills to be part of our talented Public Works team. The ideal candidates will have experience in grant administration, budget development and analysis and will also be interested in working with large volumes of data. This position will be responsible for basic principles, methods and practices of municipal finance, budgeting and accounting.

WHAT YOU’LL DO:

• Performs the administration of grant-funded programs from post-award through closeout, including: reporting and reimbursement coordination; compliance oversight; budget management; recordkeeping and coordination and technical support and training.

• Performs complex revenue and other financial analysis studies used in financial and budgetary planning.

• Investigates, interprets, analyzes and prepares recommendations related to improvements of budgeting and accounting information systems, and financial services such as grant administration, risk management, and long-term debt management.

• Coordinates the development and implementation of new and revised programs, computerized and manual procedures, and methods of operation related to financial controls, grant administration, risk management and long-term debt management.

• Gathers and analyzes data on existing programs; performs complex statistical analysis, conducts surveys, and prepare proposals, including financial policy and procedure requirements.

• Assists in coordinating inter-program or inter-agency activities of the Finance & Management Services Programs.

• Provides direct or indirect supervision; trains and assists employees.

• Represents the City in inter-program, community and professional meetings as required.

• Confers with members of the public to explain financial policies and programs and to respond to complaints and requests for information.

• Participates in the development, implementation and maintenance of the division goals, objectives, policies and procedures; ensures that assigned divisional goals are achieved.

• Participates in the development of the Program budget; forecasts of necessary funds for staffing, materials and supplies; discusses and resolves budget issues with appropriate staff; implements adjustments as necessary.

• Proposes, presents, and justifies financial solutions and programs; develops a strategy and work plan for the successful achievement of financial goals.

• Serves as a financial analysis resource for the assigned program; coordinates divisional activities with other divisions, departments, and organizations; provides information and resources to City officials, programs and other organizations as is appropriate.

• Provides staff assistance and technical support to high level administrative management and other departments; conducts financial, organizational and operational service delivery studies; makes recommendations to address and resolve identified service delivery issues.

• Attends and participates in organizational and community meetings as necessary; stays current on issues relative to the field of municipal and public administration financing; responds to and resolves community and organizational inquiries and complaints.

• Prepares and presents staff reports and other necessary documents or correspondence to appropriate boards, groups and/or committees

Payroll/Classification Title:Administrative Services Analyst, Senior

DISTINGUISHING CHARACTERISTICS:

This classification is distinguished from the Administrative Services Analyst in that it performs advanced professional financial, managerial and/or operational analysis work and/or provides professional program analysis, evaluation and administration. May lead professional level staff and may serve as a designated subject matter expert.

SUPERVISION EXERCISED / SUPERVISION RECEIVED:

Receives general supervision and is expected to prioritize work to meet deadlines and to keep the supervisor informed of any unusual or irregular issues that would impact…