Bookkeeper

3 days ago Be among the first 25 applicants

The Brella Co. is a growing umbrella of service-based businesses, including Well Done Building & Design (high-end residential construction), Popsicle Air (HVAC & plumbing), and Cadence (real estate and investment operations) with continued expansion into new brands and future franchise operations. We operate in a fast‑paced, entrepreneurial environment and require a bookkeeper who is not only technically strong, but also organized, proactive, and comfortable managing financials across multiple entities.

Reporting to: CEO

Department:
Finance & Operations

Full Time - Hybrid (Costa Mesa, CA)

Compensation: $25-35 per hour

The Bookkeeper is responsible for maintaining complete, accurate, and timely financial records for The Brella Co. and its subsidiaries. This role handles day‑to‑day accounting, reconciliations, bill payments, payroll processing, and financial reporting support. The ideal candidate has true bookkeeping experience, is confident working across multiple companies, and can maintain clear separation of financials while supporting unified operational processes across the organization.

This position is critical as we establish stronger internal controls, standardized processes, and seamless coordination between operations and finance.

• Maintain accurate financial books for multiple entities under The Brella Co.
• Record and reconcile all income, expenses, credit card transactions, and transfers.
• Manage journals, general ledger entries, and month‑end close tasks.
• Track intercompany transfers and ensure proper documentation.

• Process vendor, subcontractor, and supplier invoices.
• Verify accuracy of invoices, cost codes, and approvals before payment.
• Maintain AP aging and coordinate with the operations team to ensure timely vendor payments.
• Prepare weekly payment runs.

• Record client payments, deposits, draws, and progress payments.
• Prepare client invoices and coordinate with operations to ensure accuracy.
• Monitor AR aging and follow up on outstanding invoices professionally.

• Process biweekly payroll for all Brella Co. entities.
• Ensure correct employee classifications (W2, 1099), overtime, commissions, and reimbursements.
• Track PTO, sick time, and payroll adjustments.
• Assist with onboarding/offboarding from a payroll/HRIS perspective (Gusto knowledge is a plus).

• Prepare monthly financial statements for each entity (P&L, Balance Sheet, Cash Flow).
• Assist leadership with budgeting, forecasting, and financial cleanup.
• Flag discrepancies, unusual trends, or missing data.

• Maintain updated W-9s, COIs, and vendor documentation.
• Assist with tax filings, 1099 preparation, insurance audits, and other compliance needs.

• 3-5+ years of true bookkeeping experience
• Experience managing books for multiple entities
• Strong understanding of AP/AR, payroll, job‑costing, and reconciliations
• Proficiency with Quick Books Online
• Ability to maintain accurate financial records and meet deadlines
• Strong communication, organization, and attention to detail

• Experience in construction, home services, or real estate/investments
• Familiarity with Buildertrend, Service Titan, and Gusto
• Experience supporting companies during scaling or high‑growth phases

• Books are accurate, up to date, and well‑organized
• Leadership has clarity on cash flow, AP/AR, payroll, and project financials
• Vendors and subcontractors are paid on time
• Financial processes become more streamlined and predictable
• You become a trusted financial partner to the operations team

• Mid‑Senior level

• Full‑time

• Accounting/Auditing and Finance