Assistant Director - Graduate Clinical Psychology

Position Summary

As the Assistant Director of the Graduate Clinical Psychology Department, you are responsible for managing the logistics and operations of the program and for assisting and supporting the Director, Associate Director and department faculty. You will play a crucial role in shaping the educational journey and student life for online and on-campus students. Responsibilities span department operations, admissions, student services, mentorship and student life, student retention, alumni relations, and administrative functions, including monitoring degree and state licensure requirements and more.

We seek a dynamic individual who thrives in a multifaceted educational environment and is passionate about facilitating academic success and excellence.

Vanguard University

Position Summary

As the Assistant Director of the Graduate Clinical Psychology Department, you are responsible for managing the logistics and operations of the program and for assisting and supporting the Director, Associate Director and department faculty. You will help shape the educational journey and student life for online and on-campus students. Your responsibilities span department operations, admissions, student services, mentorship and student life, student retention, alumni relations, and administrative functions, including monitoring degree and state licensure requirements and beyond.

Essential Functions

• Program Administrative Functions
• Hires Student Workers and Teacher's Assistants
• Supervises, trains, and manages work direction for Student Workers and Volunteer Student Representatives as well as Teacher Assistants
• Assists in the organization, coordination and implementation of Practicum Site Fairs
• Participates in monthly Directors' meetings for the department and assists with reviewing student appeals, petitions and behavioral issues
• Assists with Faculty Searches and serves on the Faculty Search Committees
• Monitors students' probationary statuses and sets up student meetings with the Director as required
• Organizes and coordinates logistical details (e.g., calendars, room and equipment reservation, ordering of supplies, agenda creation, minute taking) for department courses, meetings, and events
• Assists in gathering program statistics and data, coordinating and running department surveys and compiling data
• Assists in the creation of course schedules
• Collects and submits course book adoptions from faculty
• Assists faculty with administrative tasks, including paperwork processing such as grade changes and academic exceptions
• Maintains records of student registration data for administrative purposes
• Manages up-to-date student lists, contact details, and confidential files
• Helps faculty with Canvas, email, self-service and offers IT help
• Recommend and assist in the implementation of updates to program catalogs, handbooks, and academic policies
• Stays informed about licensing requirements and new laws relevant to the program (e.g., Professional Clinical Counselor licensure LPCC and Marriage and Family Therapist licensure LMFT) to ensure program compliance and guide students appropriately
• Contributes to the ongoing improvement of program quality in line with institutional goals and standards

University Support

• Collaborates with various campus departments as needed
• Participates and assists with new program proposals, new program launches and the organization of new program initiatives
• Supports the university in coordination and implementation of the commencement ceremonies
• Participates in specialized task force meetings
• Attends strategic-operation meetings as necessary
• Participates and assists in organization of specialized meetings requested by administration
• Regularly participates in departmental, school, and university meetings
• Undertakes additional tasks as directed by the AVP of Graduate and Professional Education

Student Life

• Directs, monitors, manages and coordinates Graduate Clinical Psychology Alumni Mentorship Program
• Implements initiatives for students to engage with self-development including coordinating and facilitating student community experiences, courses, highlighting opportunities and speakers, internally and externally
• Works with Director, Associate Director and Student Workers to organize and coordinate student programming for on-campus summer courses for online students, Welcome Week, Self-Care Week, Trivia Nights, Worship and Spiritual Activities, Guest Speakers and other programming initiatives
• Promotes diversity and inclusion initiatives and an inclusive community by organizing and coordinating diversity events and speakers as well as facilitating department dialogues that engage and gather DEI assessment and evaluation
• Assists in the organization of graduation dinners and commencement planning
• Leads the promotion of student life events through the use of social media channels
• Networks and collaborates with other programs creating community relationships

Student Retention and Success

• Monitors student educational progress and promotes a positive…