Puchasing Coordinator

GRISWOLD INDUSTRIES

Job Description

Job Summary:

Under general supervision, this role will coordinate purchasing activities, maintain accurate records, and ensure timely delivery of goods and services. The Purchasing Coordinator provides entry‑level support to the Purchasing department by assisting with purchase order creation, supplier communication, data entry, and general procurement tasks. The purchasing Coordinator works closely with Planning, Production, and Quality to ensure timely material flow and to learn foundational purchasing skills in a manufacturing environment.

Reports to:

Purchasing Manager

• Create and issue purchase orders under guidance from Buyers and Managers.
• Perform routine order follow‑up with suppliers to confirm pricing, lead times, and delivery dates.
• Assist with expediting materials when instructed to support production schedules.
• Update ERP/MRP data such as order notes, delivery changes, and basic supplier information.

• Maintain purchasing files, documentation, and supplier correspondence.
• Assist in collecting supplier documents, certificates, and order confirmations.
• Support the preparation of quotes, spreadsheets, comparisons, and basic cost reviews.

• Assist teams by gathering documents for First Article submissions (does not perform technical review).
• Help route MRR‑related documentation and communicate status to internal teams (does not lead corrective action or supplier resolution).
• Support engineering or quality by forwarding drawings, specs, or updated revisions to suppliers as directed.

• Work with Planning to verify material availability and update expected delivery information.
• Collaborate with Production and Warehouse personnel to support material flow and issue resolution.
• Communicate simple supplier questions or issues to higher‑level buyers for review.

Experience/Training/

Education:

Associate’s degree in related field or equivalent training and/or experience. Minimum of 1‑2 years experience in a purchasing or procurement role, highly preferred

• Strong organizational skills with the ability to manage multiple tasks.
• Excellent verbal and written communication skills.
• High attention to detail and accuracy.
• Problem‑solving skills and resourcefulness.
• Proficiency in procurement software and Microsoft Office Suite.
• Effective time management to meet deadlines and handle urgent requests.
• Ability to work collaboratively within a team and across departments.
• ERP system experience is a plus
• Ability to work in a fast‑paced environment with flexibility to quickly switch tasks as needed

• Ability to operate office equipment such as computers, printers, photocopiers, and other applicable devices.
• Most tasks are performed indoors in a temperature‑controlled office environment;
• Ability to work (sit and/or stand) at a desk for most of the workday, walking and/or standing may be required for the remainder of the day. Length of time performing these physical requirements may vary from day to day and task to task.
• Requires grasping, writing, sitting, standing, walking, repetitive motions, pulling, pushing, listening and hearing ability, and visual acuity;
• Ability to occasionally lift and/or carry boxes of office supplies, files, etc. up to 15 lbs.; ability to stretch, bend, and stoop.
• Reasonable accommodations provided upon request.

Special Requirements: none