Executive Assistant; Restaurants​/Hospitality - Specialty Restaurant Corporation, Costa Mesa, CA

Executive Assistant (Restaurants/Hospitality) – Specialty Restaurant Corporation, Costa Mesa, CA

Position Summary:

The Executive Assistant/Special Projects Manager serves as a right hand to the CEO, President, Director of Real Estate and Development, and Senior Vice President. The role requires managing numerous administrative tasks, assisting in strategic decision-making, and handling executive‑level administrative functions to support the daily activities of the executive team and contribute to the financial success of the restaurant and development groups.

Why join Specialty Restaurants Corporation?

• Competitive salary $90,000‑$100,000 annually (based on experience)
• Vacation pay, medical, dental and vision insurance
• Lifestyle Spending Account (gym, childcare, groceries, student loans, etc.)
• Company dining package with monthly spending amount
• Supplemental benefit plans for life uncertainties
• 401(k) with annual employer match after 12 months (25% of first 5% contribution)
• Employer‑paid life insurance through length of employment
• Paid/Floating holidays for 5 major holidays
• Education Assistance Program (EdAP) for hospitality‑related education
• Employee Assistance Program (EAP) for work‑life balance support
• Management Referral Program up to $4,000 payout for qualifying positions

• Calendar Management
  • Manage CEO’s calendar, scheduling meetings, appointments, events, and ensuring efficient use of time.
  • Manage calendars of President of Restaurants and VP of Food & Beverage as needed.
• Communication & Correspondence
  • Draft and review emails, memos, and other communications on behalf of the executive team.
  • Update quarterly goals and objectives, schedule quarterly reviews.
• Travel Coordination & Company Events
  • Arrange complex travel itineraries for all team members.
  • Coordinate charity event participation (e.g., golf tournaments) and organize table lists.
  • Organize various company events throughout the year.
• Meeting Support
  • Prepare agendas, presentations, and materials for meetings.
  • Prepare board packet, coordinate distribution, set up conference room, order food.
  • Plan and execute projects, including conferences and meetings.
• Project & Information Management
  • Organize and maintain confidential files and records related to executive responsibilities.
  • Manage records storage inventory and contracts for all restaurants and support center.
  • Build and maintain relationships with key stakeholders.
  • Create project timelines and budgets, track progress.
  • Manage special projects and initiatives as directed.
• Property Management
  • Coordinate maintenance teams for property upkeep and compliance.
  • Support CEO and Director of Development in property acquisition and lease agreements.
  • Track property‑related financials, budgets, invoices, payments.
  • Support Center management.

• Bachelor’s degree in Hospitality Management, Property Management, Business Administration, or related field preferred.
• Experience in restaurant/hospitality industry and property management highly preferred.
• Strong proficiency in data analysis tools (e.g., Excel).
• Excellent organizational and multitasking skills.
• Exceptional written and verbal communication skills.
• Attention to detail, confidentiality, accuracy.
• Prior experience as an executive assistant or supporting C‑level executives is a plus.
• Strong problem‑solving, independent work ability.
• Proficient with MS Office (Excel, Word, Outlook).
• Fluent English communication.

All job offers are contingent upon successfully passing a pre‑employment background check.

Salary: $90,000 – $100,000 per year.