Accounts Payable Specialist

Accounts Payable Specialist
Job Description

We’re seeking an Accounts Payable Specialist to join a fast-paced, growth-oriented company. This role is a key part of the finance team, responsible for ensuring timely and accurate vendor payments, maintaining compliance with company policies, and supporting cross-departmental operations.

• Receive, process, and pay vendor invoices accurately and on time
• Partner with Purchasing and Warehouse teams to resolve 3-way match issues
• Provide support to employees on payables issues, purchase order creation, and general AP questions
• Serve as the point of contact for vendor inquiries to maintain strong relationships
• Assist in creating workflows and improving AP systems and processes
• Ensure bills are properly approved in accordance with policy prior to payment
• Manage vendor onboarding to P2P system and validate banking information
• Ensure bills and transactions are coded correctly
• Record AP entries during month-end close (accruals, invoice transactions, etc.)
• Prepare and deliver ad hoc reports for internal stakeholders

• Degree in Accounting or a related field
• 3+ years of Accounts Payable experience, including 3-way match processes required
• Experience working in a fast-paced environment with multiple priorities
• Familiarity with large-scale P2P and ERP systems;
  Net Suite experience strongly preferred
• Intermediate to advanced Excel skills (vlookups/xlookups, sumifs, pivot tables)
• Strong communication and interpersonal skills
• Previous experience in manufacturing and/or distribution industries preferred

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.