Administrative Program Specialist

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.

Position Information:

• Department
  :
  Pharmacy Professnl Instr (PHR)
• Classification Title
  :
  Administrative Program Spec
• Job Title
  :
  Administrative Program Specialist
• Appointment Type
  :
  Classified Staff
• Job Location
  :
  Corvallis
• Benefits Eligible
  :
  Full-Time, benefits eligible
• Employment Category
  :
  Regular

This recruitment will be used to fill one full-time Administrative Program Specialist position for the College of Pharmacy at Oregon State University (OSU). The position provides comprehensive administrative and program management for the OSU College of Pharmacy’s Pharm.

D. program, with primary responsibility for program coordination, event support, and engagement tracking. The role serves as a key point of contact for the College, both internally and for prospective Pharm.

D. students, coordinating cross‑campus projects, program initiatives, and events related to the Pharm.

D. program. Reporting to the Operations Manager, the incumbent works closely with the Office of Student Success and Engagement, faculty and staff, to support program activities and ensure alignment with institutional and accreditation requirements. The position applies and interprets policies and procedures to support consistent and compliant program operations, serves as a resource to students, faculty and staff, conducts program analysis and reporting, identifies trends, monitors outcomes, and recommends process improvements to enhance efficiency.

Pharm.

D. Program Administrative Support – 45%

• Assist the Operations Manager and Office of Student Success and Engagement in the overall coordination and implementation of the Pharm.
  
  D. program.
• Communicate with the general public, prospective students, and partners who have questions or request information about the Pharm.
  
  D. program, providing accurate interpretation of program policies and curriculum requirements.
• Manage Pharm.
  
  D. student compliance requirements, including OHSU badging, background checks, and Banner audits; monitor completion, communicate with non‑compliant students, and ensure adherence to OHSU and OSU standards.
• Manage and interpret Pharm.
  
  D. exam score data, preparing reports for the advising team and program leadership to support student success and continuous program assessment.
• Oversee the collection, analysis, and distribution of course and learning objective survey results, compiling summary reports and making recommendations to the Associate Dean of Academic Programs and Director of Assessment to inform curriculum review and planning.
• Coordinate academic support activities, including Pharm.
  
  D. classroom scheduling, exam coordination, and classroom technology readiness, ensuring smooth instructional operations.
• Maintain and update key program documentation and operational procedures to reflect current policies and accreditation standards.

Events & Engagement Program Support – 35%

• Coordinate College and program events such as orientations, student activities, information sessions, and open houses, ensuring alignment with program goals and adherence to OSU policies and procedures.
• Manage event planning and execution, including RSVP tracking, preparing program materials, and providing day‑of‑event support.
• Track College‑wide engagement and event activities, including data collection and report preparation.
• Analyze event participation and outcomes to identify trends, and recommend strategies to strengthen future student, alumni, and donor engagement efforts.

HR Operations Liaison – 10%

• Support the Operations team as a liaison for HR related processes across both campuses.
• Be responsible for onboarding and offboarding employees, including technology requests and other related administrative needs.
• Interpret and explain HR policies and procedural requirements to faculty, staff, and student employees.
• Partner with OSU and OHSU service units to ensure compliance with HR, technology, and facilities requirements, including access, badging, and records management; provide guidance to faculty and staff on OSU and OHSU policies.
• Manage processes for academic faculty recruitment and…