Grant-Funded Administrative Assistant, Educational Center Pool

GRANT‑FUNDED ADMINISTRATIVE ASSISTANT, EDUCATIONAL OPPORTUNITY CENTER POOL

Del Mar College seeks an experienced professional to serve as Administrative Assistant for the Educational Opportunity Center (EOC). EOC is a U.S. Department of Education grant‑funded program, providing comprehensive academic support services to college students with a range of academic needs, including first‑generation college students, low‑income students, veterans, and students with disabilities. The Administrative Assistant will be responsible for providing assistance and support to the EOC Director and other staff members with administrative tasks.

• Knowledge of the barriers encountered by low‑income, first‑generation college students, veterans, and persons with disabilities in post‑secondary/career settings.
• Knowledge of college admission requirements, academic and financial aid programs.
• Knowledge of Microsoft Office Suite.
• Ability to communicate courteously and effectively with students, faculty, staff, and the public.
• Ability to be sensitive to the needs of disadvantaged students and students whom the project may serve.
• Ability to accurately handle administrative duties.
• Ability to manage multiple tasks/projects in a high‑paced, high‑performance work environment.
• Detail‑oriented.
• Excellent organizational and filing skills.

• Associate degree in business, technology, education, counseling or related field.
• Two (2) years of experience working within a business office setting.
• Experience working with post‑secondary administrators, faculty and staff.

• Proficient in the use of Microsoft Excel, Outlook, Word, and PowerPoint.
• Experience with student management systems such as Ellucian Colleague, Campus Nexus Student/Anthology, CIVITAS Learning, Student Access, and Blumen.
• Educational and/or economic background similar to target population.

• Greets visitors, participants and assists with inquiries.
• Assists in maintaining all records related to project activities.
• Coordinates fiscal, personnel, purchasing, payroll and monthly expenditure records.
• Maintains files and an electronic database for 850 participants.
• Assists in collecting data for the annual performance report and other monthly reports.
• Maintains current knowledge of trends and developments in federal Trio programs.
• Assists in the development and/or selection of program marketing materials.
• Provides follow‑up with participants as needed.
• Performs other duties as assigned.

This is a security‑sensitive position. Employment resulting from this advertisement is subject to federal laws that require the verification of identity and the legal right to work in the United States. Employment is contingent upon the successful completion of a criminal background and reference checks. The College reserves the right to cancel or extend all recruitment actions. Del Mar College is an Equal Opportunity employer.

Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Entry level

Part‑time

Administrative

Higher Education