Administrative Assistant- Lead

Overview

Under moderate supervision, respond to inquiries from staff, training participants, and the public; provide requested information and/or referral to the appropriate parties; direct visitors; and provide general clerical support for the efficient operation of the ESC Region 2. The Administrative Assistant provides clerical and administrative support to ESC-supported educator preparation and strategic staffing initiatives, including Texas Strategic Staffing, Alternative Certification for Teachers and Principals, Texas Mentorship Training, Residency programs, and the Texas Incentive Allotment (TIA).

• High School Diploma or GED

• Previous clerical experience required
• Knowledge of Microsoft Office is required

• Self-motivated and task-oriented
• Desires challenges and new learning experiences
• Possess decision-making skills
• Positive attitude and excellent interpersonal, organizational, and communication skills
• Able to meet deadlines
• Ability to effectively use written and oral language
• Proficiency in the use of pertinent computer programs and other standard office equipment

• Participates in required program meetings/trainings/events to meet program goals
• Compiles and maintains information, electronic data, and physical files; order supplies; maintains inventory; generates service contracts and invoices for services; and assists with reports as needed
• Assists with preparation of workshop or other event materials for staff
• Performs other duties as assigned
• Performs routine clerical functions as they contribute to the total operation of the office
• Identifies and responds to problems effectively
• Completes assignments on time and accurately

• 1. Able to work with limited supervision
• Uses all office equipment and software necessary to perform functions of job
• Ability to maintain confidentiality of information
• Ability to communicate effectively and work cooperatively with others
• Ability to maintain working budgets, generate service contracts, requisitions for purchase orders, invoices, supply orders, etc., for assigned programs using online systems
• Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
• Greet visitors (e.g. public, students, vendors, etc.) respond to their inquiries and/or direct them to appropriate personnel in accordance with ESC 2 policies and procedures regarding building security.
• Maintain visitor log and issue visitor passes.
• Respond to emergency calls and notify appropriate parties to address immediate safety and/or security issues.
• Receive deliveries and disseminate materials and information to the appropriate parties.
• Follow ESC 2 safety protocols and emergency procedures

• Participates in required program meetings/trainings/events to meet program goals
• Compiles and maintains information, electronic data, and physical files; order supplies; maintains inventory; generates service contracts and invoices for services; and assists with reports as needed
• Assists with preparation of workshop or other event materials for staff
• Performs other duties as assigned
• Performs routine clerical functions as they contribute to the total operation of the office
• Identifies and responds to problems effectively
• Completes assignments on time and accurately

From 35057.00 to 50443.00 annually