Part Time Property Management Administrative Assistant

Part Time Property Management Administrative Assistant

The Property Administrative Assistant is responsible for providing clerical support to the Property Manager assisting with the daily operations of the primary commercial property, and other branch location properties. This position balances tenant relations with technical coordination amongst the tenants, managers, and maintenance personnel.

• Answer phones and greet visitors and tenants with the highest regard for professionalism.
• Schedule appointments for prospective tenants.
• Coordinate with contractors and maintain records and documentation.
• Sorting, logging, and dispersing incoming mail.
• Prepare incoming and outgoing correspondence letters.
• Provide administrative support to maintenance personnel, including maintenance scheduling and follow-up on all preventive maintenance and work orders throughout the building.
• Maintain the calendar for the Community Room, and assist in special events, tenant functions, and luncheons.

Knowledge of personal computers and computer software for word processing and spreadsheets is required. Knowledge of property management and sales is required. Good organizational and time management skills. Operate standard office equipment. Basic math skills to calculate interest and balance accounts. This job requires the ability to meet established deadlines, work productively in groups and individually. Communicate effectively orally and in writing, effective interpersonal skills.

• Graduation from high school (or equivalent).
• Use of personal vehicle is necessary.
• On occasion must work extended hours.
• Some travel may be required to surrounding bank locations and training events.