Operations Administrative Coordinator

Role: Operations Administrative Coordinator

Location: Corpus Christi, TX 78343

Duration: Long term Contract

Work Authorization: US Citizen, Green Card, or authorized to work in the US

• Schedule M-F 7:30-4pm

MUST HAVE Heavy Experience in Excel

• Coordinate and lead administrative activities in Power Operations ensuring the consistency, quality and timeliness of correspondence, information and documentation
• Support and respond to Senior Management's requirements on both recurring and ad-hoc issues
• Track and trace as well as communicate invoices in the system to make sure everything gets resolved and/or escalating as necessary for any issues that occur
• Make sure all invoices are being dealt with accordingly and never get lost, and to assure that all suppliers in Power Operations get paid on time.

• Process invoices for Power Operations Group, as requested
• Troubleshooting invoice problems, in Oracle Cloud from initiation to payment disbursement
• Use Excel spreadsheets to track workflow
• Outlook - Calendar scheduling - appointments, reminders, team meetings, scheduling for others
• Teams - Chat and meetings
• Microsoft Edge or Chrome - Travel arrangements for Management Team and self

• Manages competing priorities
• Supports VP, Directors/Managers as required
• Maintain confidentiality of sensitive information at all times

• Minimum 5 years of experience
• Excellent COMMUNICATION and ORGANIZATION skills WITH internal and external partners and stakeholder, both written and verbal, with an acute attention to detail
• Strong interpersonal and EQ soft skills
• Preferred experience working in CLOUD environment, preferably Oracle.
• Solution driven thought process and high level adaptability with a service mindset
• A plus to have would be exposure to supply chain

• Reports to Director level management and below as well as working closely with other departments and groups such as supply chain

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