Associate Records Analyst

Associate Records Analyst

Position : S1161

Department:
Student Records Office
Position Type:
Non-Exempt Employment
Status:
Full-Time Staff
Salary: $17.37 - $26.93 per hour
Open Date: 01/09/2026
Close Date: 01/26/2026

The purpose of the Associate Records Analyst is to manage the deployment and routine implementation of the term schedule and assist with the timely submission of enrollment and graduation reports. In addition, the Associate Record Analyst is an authoritative information source to faculty, administration, staff, and others regarding scheduling policies and procedures.

• Associate’s degree AND three (3) years related office/administrative work experience
• OR – Bachelor’s degree AND one (1) year related office/administrative work experience
• OR – Five (5) years related office/administrative work experience

• Proficient computer skills and working knowledge of databases with experience in Microsoft 365.
• Excellent communication skills (both written and verbal).
• Ability to maintain confidentiality of work–related information and materials.
• Ability to create graphs and spreadsheets to review data.
• Accuracy and attention to detail.
• Ability to work with detailed information from a variety of sources.
• Possess strong organizational and interpersonal skills.
• Ability to analyze and research course descriptions from numerous colleges and universities in the US.
• Sufficient human relations skills to work collaboratively, resolve problems, and explain technical and procedural concepts.
• Strong customer service skills.
• Ability to work in a fast‑paced, deadline‑driven environment.
• Ability to multi‑task workload.
• Detail‑oriented with a high degree of accuracy in maintaining records.

• Three (3) years of experience working in a student services environment at a higher education institution.
• Experience in preparing, submitting, and reconciling Coordinating Board Management (CBM) Reports.
• Experience in preparing, submitting, and reconciling enrollment and graduate reports to the National Student Clearinghouse.
• Demonstrated experience or training in academic course scheduling.

This is a security‑sensitive position. Employment resulting from this advertisement is subject to federal laws that require the verification of identity and the legal right to work in the United States. Employment is contingent upon the successful completion of a criminal background and reference checks. The College reserves the right to cancel or extend all recruitment actions.

Del Mar College is an Equal Opportunity employer. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

• Extract, correct, and submit data to the Texas Higher Education Coordinating Board, the National Student Clearinghouse, and agencies associated with grant reporting.
• Ensure enrollment and graduation reports are accurate and submitted by the required deadlines.
• Minimize data errors by consulting with state reporting officials concerning problems; track errors and correct misreported information; compile data and complete reports for self‑reporting.
• Regularly review and redevelop internal processes, procedures, and websites.
• Recommend procedural updates as state and federal policies change and evaluate effectiveness.
• Translate newly implemented compliance policies and codify the student information system to reflect updates.
• Develop and maintain standard operating procedures for term schedule and reporting processes.
• Work closely with representatives from Information Technology, Institutional Research, and academic departments to review data elements for accuracy, validate report data, and make corrections.
• Perform/monitor monthly internal audits on enrollment reports submitted to the National Student Clearinghouse and course information submitted to the Texas Higher Education Coordinating Board.
• Work with Deans, Chairs, and academic departments to resolve schedule questions and corrections with data.
• Term course schedule implementation.
• Review and analyze data to inform decision‑making…