Administrative and Financial Assistant

• Location:
  
  Corona, California (In-Office/From Home/Hybrid)
• Compensation: $18/hr-$24/hr, DOE
• Growth Opportunity:
  Clear advancement to Specialist role with increased compensation

We are a nationwide services and project-based company seeking a highly organized Administrative & Financial Support Coordinator to assist with financial operations, project cost tracking, and internal administrative support.

This role is ideal for someone who enjoys working with numbers, systems, and processes, and who wants to grow with the company.

You will work closely with company leadership, accounting partners, field technicians, and sales staff to ensure financial accuracy, project profitability tracking, and smooth internal operations.

• Assist with Quick Books management, including:
  • Customer invoicing and payment tracking (A/R)
  • Vendor bill processing and payment tracking (A/P)
  • Ensure transactions are properly recorded and allocated
  • Maintain organized financial records and documentation
  • Coordinate with external accountants and tax professionals.

• Track and assist with sales tax reporting across multiple states and counties
• Maintain tax‑exempt certificates
• Monitor filing schedules (quarterly, semi‑annual, etc.) to ensure compliance
• Manage and produce all tax transactions and reports

• Materials and supplier invoices
• Receipts and job‑related expenses
• Labor hours (field and shop)
• Ensure all costs are accurately assigned to the correct project
• Assist in preparing project profitability reports
• Log project duration and labor time for performance analysis

• Track and allocate technician and shop labor hours by project
• Assist management in monitoring field schedules and job assignments
• Ensure labor time (field, shop, fabrication, prep) is properly recorded

• Create and send purchase orders
• Create, send and manage invoices
• Track and pay vendor invoices

• Support company leadership with administrative tasks and reporting
• Assist sales and operations teams with documentation, tracking, and follow‑ups
• Communicate with suppliers regarding purchasing, documentation, and billing
• Help improve internal processes, organization, and efficiency
• Handle occasional ad‑hoc administrative tasks as needed

• 1–3 years experience in administration, bookkeeping, or financial support
• Experience with Quick Books (required)
• Strong attention to detail and organization
• Comfortable working with spreadsheets, reports, and financial data
• Ability to manage multiple priorities and deadlines
• Strong communication skills (written and verbal)
• Experience in construction, manufacturing, or project‑based environments is a plus (not required)
• This role is intentionally designed as a support position with a clear growth path. With demonstrated performance, accuracy, and ownership, this position can evolve into:
  • Expanded responsibilities, higher‑level reporting, and increased compensation

• Stable, company growing nationwide.
• Direct exposure to leadership and business operations.
• Opportunity to grow into a higher‑level financial and operations role.
• Collaborative, fast‑paced environment.
• Make a real impact on project profitability and company performance.

Entry level

Full‑time

Finance and Sales

Automation Machinery Manufacturing