Assistant Department Financial Manager

Motive Infrastructure Solutions - Corona

This role supports financial operations within the department, focusing on billing, budgeting, project tracking, and vendor management. The role requires strong organizational skills, attention to detail, and the ability to collaborate with multiple departments to ensure accurate financial tracking and reporting.

• Billing & Invoicing:
  Maintain billing trackers, generate internal invoices, and manage invoicing requirements (e.g., PDFs, customer POs). Update Site Tracker and provide billing reports to the associate VP.
• Budget Management:
  Assist with monthly budget revisions, track labor and travel expenses, and collaborate with department managers to adjust budgets based on project progress.
• Purchase Orders:
  Handle Verizon and vendor PO requests, ensuring accurate coding and filing.
• Project & Site Management:
  Set up new projects, track budgets, and ensure Site Tracker reflects accurate site and financial data.
• Vendor & AP Management:
  Monitor POs, CORs, and reconcile vendor invoices. Review open POs for accuracy.
• Financial Monitoring:
  Track costs for maintenance jobs, reconcile Visa/travel expenses, ensure proper payroll coding, and assist with financial reporting.
• Training & Support:
  Provide training to new coordinators, offer team guidance, and participate in departmental/executive financial meetings.
• Additional Responsibilities:
  Process PRFs, request COIs, manage permit authorizations, and support the rollout of Microsoft Dynamics.

• Ability to effectively prioritize and execute tasks in a high‑pressure environment
• Ability to quickly learn new software applications (Sage/Dynamics)
• Excellent time management skills with the ability to meet deadlines
• Able to work in fast pace environments
• Excellent multitasking and organizational skills, with a strong attention to detail
• Strong written and verbal communication skills, with the ability to interact effectively with team members
• All other duties as required

• High School graduate or equivalent, required
• Coordination and Billing experience in Telecom or Construction