Accounts Payable Clerk

My client is seeking an Accounts Payable Specialist responsible for managing multi‑entity vendor invoices and subcontractor payments with accuracy, consistency, and timeliness. This role requires exceptional attention to detail, a strong understanding of construction‑related billing practices–including lien waivers, compliance documentation, and progress billings–and the ability to communicate effectively with vendors, project teams, and internal stakeholders.

• Review, code, and process vendor invoices and subcontractor billings in alignment with internal policies and procedures.
• Verify accuracy of purchase orders, contracts, and job cost coding prior to issuing payments.
• Reconcile vendor statements and resolve discrepancies promptly.

• Track and validate lien waivers, certificates of insurance, and all required compliance documentation prior to payment release.
• Ensure subcontractor and supplier invoices adhere to contract terms, progress billing requirements, and retention rules.
• Maintain accurate, up‑to‑date records supporting job cost accounting and project budgets.

• Support month‑end close by ensuring all payables are entered and recorded accurately.
• Reconcile accounts payable activity and maintain organized vendor files.
• Prepare reports, including AP aging, cash requirement summaries, and vendor activity as needed.

• Partner with project managers, estimators, and field personnel to confirm invoice accuracy and resolve issues.
• Communicate with vendors and subcontractors to address billing or payment questions in a timely manner.
• Provide documentation and reconciliations during audits as requested.

• Associate degree in Accounting, Finance, or a related field, or equivalent relevant experience.

• 2+ years of accounts payable experience, preferably within the construction industry.
• Experience with job costing, subcontractor billing, and compliance documentation is highly preferred.

• Strong understanding of AP processes and general accounting principles.
• Familiarity with construction accounting software (Sage Intacct strongly preferred).
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Excellent attention to detail, organizational skills, and time management.
• Ability to work both independently and collaboratively within a team environment.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.