Operations Coordinator

Overview

The Operations Coordinator focuses on completing specific functions that support the location operation. The role emphasizes profitability, efficiencies and opportunities to mentor the workforce while developing and implementing growth strategies and best business practices within the assigned location.

• Responsible for monitoring, analyzing, and assisting with reporting necessary to evaluate financial performance of individual jobs, projects or contracts.
• Ensure all project/job numbers and customer POs are entered correctly in RESA Systems for job costing (UKG, CONCUR, LIFT, etc.).
• Ensure that all job costing is accurately captured, allocated and compared against budgets, estimates or contracts.
• Communicate with project managers and field supervisors to confirm job completion status and resolve discrepancies.
• Collect, organize and analyze data including labor, materials, equipment, subcontractor, and overhead expenses. Verify all are properly coded to the correct job before invoicing.
• Prepare timely and accurate job cost reports for management, project managers, and finance team.
• Work closely with accounting, procurement, and operations to reconcile costs and validate data entries.
• Provide job cost documentation and analysis during internal or external audits.
• Assist with invoice production, ensuring data necessary to invoice aligns with customer contract, change orders, and progress billing schedules.
• Assist with month-end close by providing billing summaries and supporting job cost reports.
• Work closely with manager in updating monthly production and overall progress of jobs.
• Will complete other tasks necessary to ensure operations run smoothly in the location (such as safety, training, or other functions) as assigned.
• Work closely with “LIFT” technical support, staff members and management team to further enhance and develop LIFT job management system.
• Responsible for LIFT updates for employees, customers, rates, etc.
• Cultivate and maintain customer relationships with internal customers, external customers, and vendors. Conduct client communication in a highly customer service-oriented manner.
• Responsible for ensuring projects/assigned functions are completed timely and meet budget, productivity and quality goals.
• Assistance with Concur expense verification and submission.
• Assist manager with reporting necessary for capital expenditures annually.
• Individualized reporting as needed for large contracts, to assure timely invoicing and margin tracking.
• Backup for creating and receiving PO’s and GP fulfillment.
• Annual ROM team get together planning, coordination and implementation.
• Work with Manager to ensure continuous improvement of process/procedures, vendors and general business initiatives are developed and implemented.
• Prepare a variety of reports as assigned.
• Work may require flexible hours; coordinate and/or communicate with leadership and/or location.
• Observe all safety rules and best practices; follow all company policies and procedures.
• Other duties as assigned.

• Associate’s degree in related field or equivalent experience and minimum 5 years of experience.
• Strong computer skills.
• Able to work independently, work on multiple projects, and independently problem-solve.
• Strong verbal and written skills — Able to effectively communicate with a wide variety of individuals at different levels within and outside of the organization.

RESA Power is a dynamic, people-first organization that prides itself on being the employer of choice in its industry. RESA Power has locations throughout the United States & Canada. We are a trusted service provider committed to ensuring the safety, performance, and compliance of electrical distribution systems.

Ensure reliable and safe mission-critical power across our customers’ electrical infrastructure lifecycle.

To be the premier, first-choice, trusted provider in the US and Canada for critical power services and products by delivering the best customer and employee experience in the industry.

• We pride ourselves on our integrity and expertise. We don’t…