VIM Text Expert
Listed on 2026-02-28
-
IT/Tech
IT Business Analyst, IT Consultant, Systems Analyst, Cybersecurity
Kirtana consulting is looking for VIM Open Text Expert for 6 months rolling contract in Corby
Role
Title:
VIM Open Text Expert
We are seeking an experienced Open Text Vendor Invoice Management (VIM) Consultant to support a large scale SAP S/4
HANA upgrade and ongoing operational needs in Accounts Payable and Procure to Pay processes.
This role will work closely with Shared Services, Procurement, AP Operations, SAP Finance, IT Integration, and SOX/Controls to ensure VIM is fully aligned with upgraded SAP S/4 functionality, process changes, and compliance requirements.
The consultant will drive solution design, issue resolution, exception handling, configuration updates, testing, and go live readiness across VIM workflows including:
Invoice ingestion, recognition, and workflow routing
Three way match exception handling
Down payment & advance payment exception logic (eg, Down Payment Exists)
Ariba - VIM - S/4 integration
Open Text VIM Workplace enhancements
Integration with AP, Procurement, and Payments teams
Controls, auditability, and IPE compliance requirements
This role requires deep functional knowledge of AP processing, invoice validation, exception workflows, down payment flows, and end to end P2P operations across SAP and Ariba.
Required Qualifications7+ years hands on experience with Open Text VIM (ECC or S/4
HANA).
Solid understanding of Procure to Pay & Accounts Payable processes.
Direct experience supporting S/4
HANA upgrades.
Proficiency with:
- VIM DP exceptions
- Three way match
- PO/Non PO invoice flows
- OCR/ICR configuration
- VIM Workplace & rule based workflow
Strong integration knowledge:
Ariba - VIM - SAP S/4.
Ability to troubleshoot complex invoice posting issues within S/4 (eg, DP clearing, F 47/F 48/F 54).
Excellent documentation, stakeholder engagement, and communication skills.
Preferred Qualifications- Experience working in highly regulated environments (SOX, audit heavy processes).
- Knowledge of down payment controls and exception handling.
- Experience in large, global enterprises with distributed AP operations.
- Certifications in SAP, Open Text VIM, or related P2P/Finance domains.
- Open Text VIM, VIM Workplace
- SAP S/4
HANA FI, AP, Logistics integrations - SAP Ariba procurement integration
- OCR/ICR technologies (Open Text, Machine Learning capture)
- SAP Fiori apps for AP & Payments
- Jira/Azure Dev Ops/Service Now
- Reporting & analytics (Power BI/SAP Analytics Cloud)
1. SAP S/4 Upgrade - VIM Readiness & Integration
Lead Open Text VIM fit gap analysis against new SAP S/4 HANA capabilities.
Review and optimize interfaces among Ariba, VIM, and SAP S/4.
Validate and align invoice posting logic, including F 47/F 48 down payment flows and automated messaging.
Partner with Basis/Integration teams to ensure VIM add ons, OCR engines, and workflow components remain compatible with the upgrade.
2. VIM Process Optimization & Operational Support
Refine invoice exception handling rules and workflow logic.
Support AP with operational troubleshooting, queue management, and SLA driven resolution.
Enhance VIM Workplace functional design for AP Processors, Invoice Posters, and Payments Processors.
Ensure processes remain SOX compliant with audit trails, documentary evidence, and data accuracy.
3. Requirements, Design & Documentation
Facilitate workshops with AP, Procurement, Shared Services, and IT teams.
Produce business requirement documents, functional specifications, test scripts, and workflow diagrams aligned with your template's structure.
Map current state and future state VIM workflows including Ariba - VIM - S/4 scenario handling.
4. Testing, Cutover & Deployment
Lead VIM test cycles: SIT, UAT, regression, and integration across AP, Ariba, and SAP S/4.
Support cutover planning, data validation, workflow migration, and go live readiness.
Work with global teams to deliver training, job aids, and change management materials.
5. Controls, Compliance & Audit
Support SOX/IPE requirements including evidence management and segregation of duties.
Ensure VIM handling of down payments and advanced payments aligns with internal RCMs.
Provide audit ready documentation and ensure processing logic supports accurate financial reporting.
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