Executive Assistant to Athletic Director

REPORTS TO: Director of Athletics

DEPT./SCHOOL: Athletics

PAY GRADE: CP5

DATE REVISED: 07/2025

PRIMARY

PURPOSE:

Facilitate the efficient operation of the athletic department office and provide clerical services to the athletic director.

Education/Certification: High school diploma

Special Knowledge/

Skills:

• Proficient typing, keyboarding, and file maintenance skills
• Knowledge of basic bookkeeping principles
• Effective communication and interpersonal skills
• Ability to use personal computer and software to develop, spreadsheets, databases, and do word processing

Experience: Two years secretarial experience.

• Prepare correspondence, forms, reports, manuals, and rosters for the Athletic Director and coaches using personal computer.
• Assist coaches to complete student eligibility forms.
• Receive incoming calls, take reliable messages and route to appropriate staff.
• Make cash deposits for the department.
• Assist in the arrangement of transportation for out-of-district athletic events.
• Compile, maintain, and report time records of game officials.
• Maintain sports schedules; distribute to schools.
• Prepare meal, hotel, bus requisitions and purchase orders for the department.
• Perform routine bookkeeping tasks for the department and maintain athletic accounts.
• Assist with arrangements for awards programs and coaching clinics.
• Become familiar with the UIL constitution and contest rules as they pertain to athletics.
• Manage Time Clock for hourly employees and students in athletic department.
• Submit Time Clock payroll reports along with blue time sheet form to business office for approval on all student workers.
• Maintain confidentiality of information.

• Personal computer
• Printer
• Fax
• Copier
• Adding machine

Mental Demands: Reading; ability to perform basic arithmetic calculations, communicate effectively (verbal), and operate a personal computer. Must be self‑starter and able to complete work without direct supervision.

Physical Demands/Environmental Factors: Repetitive hand motions; prolonged use of computer.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.

Copperas Cove ISD does not discriminate on the basis of race, color, national origin, sex, religion, disability, or age in its programs, activities or employment practices.

For inquiries regarding the non‑discrimination policies, contact:
Executive Director of Human Resources, (254) 547‑1227, 408 S. Main, Copperas Cove, TX 76522