Leave of Absence Administrator

We’re looking for bold, entrepreneurial talent ready to help build something extraordinary — and reshape the future of building products distribution.

QXO is a publicly traded company founded by Brad Jacobs with the goal of building the market‑leading company in the building products distribution industry. On April 30, 2025, QXO completed its first acquisition:
Beacon Building Products, a leading distributor in the sector.

We are building a customer‑focused, tech‑enabled, and innovation‑driven business that will scale rapidly through accretive M&A, organic growth, and greenfield expansion. Our strategy is rooted in delivering exceptional customer experiences, improving operational efficiency, and leveraging data, digital tools, and AI to modernize a historically under‑digitized industry.

The Leave of Absence Administrator is responsible for managing the full lifecycle of employee leaves, accommodations, and interactive process cases across the company. This role ensures compliance with federal, state, and local regulations, partners closely with legal and medical vendors, and provides consistent guidance to HR, managers, and employees. The Administrator serves as the central owner of all LOA and accommodation workflows, delivering timely case management, accurate documentation, and strong risk mitigation.

This position reports to the Director of HR Compliance and works in close partnership with Benefits, HR Operations, Shared Services, Claims, Legal, Safety, the Field HR organization, and external medical providers.

• Manage the end‑to‑end leave process including FMLA, ADA, workers compensation related leaves, personal leaves, state specific programs, and company policies.
• Ensure timely and accurate initiation, tracking, and closure of all leave cases.
• Maintain compliance with federal, state, and local leave laws including California, Washington, New York, and other high‑risk states.
• Coordinate with Shared Services on required documentation and with Benefits on pay and eligibility updates.
• Oversee return to work procedures including work status updates, restrictions, and fitness for duty certifications.

• Lead or support the interactive process in collaboration with Legal and Field HR.
• Review medical restrictions in partnership with vendors, clinics, and internal claims teams.
• Conduct accommodation assessments including job analysis, feasibility, and documentation of outcomes.
• Facilitate communication between employee, manager, and HR to determine reasonable accommodations.
• Drive consistent application of the process across locations and functions.

• Serve as the central owner of all leave, accommodation, and medical restriction cases.
• Maintain accurate case files, timelines, and required documents in the case management system.
• Ensure cases are sequenced correctly including medical certification, alternative job analysis, notifications, and closures.
• Prepare documentation for Legal review when needed.

• Partner with Benefits, HR Operations, Shared Services, Claims, Field HR, Legal, and external medical providers to ensure smooth case management.
• Provide guidance and coaching to managers and HR teams on leave procedures, restrictions, and accommodations.
• Serve as a subject matter expert on leave related policies and program improvements.

• Interpret and apply federal and state leave laws, ADA requirements, EEOC guidance, and company policy.
• Identify risks proactively and elevate as appropriate.
• Support audits, reporting, and process enhancements to strengthen compliance posture.

• Maintain case data in the HR case management system and partner with HR Technology on workflow improvements.
• Recommend enhancements to documentation templates, letters, and tools.
• Support policy updates and training initiatives to improve manager and HR understanding.

• Certified Occupational Health Professional or equivalent certification required.
• Demonstrated experience working with frontline employees including…