Contracts Specialist

About The Company


Built on a foundation of integrity, respect, and commitment, JPI stands out as one of the most active real estate developers and builders in the nation. For more than 35 years, JPI has designed and developed communities with best-in-class homes and amenities. JPI is committed to data-driven management and continuous improvement. Its team of experts utilizes data - including unparalleled market research, proven business processes, and proprietary models - to ensure that every decision is strategic, focused, and produces exceptional multifamily communities with the best risk-adjusted returns.

More than just great communities, JPI is focused on leaving a lasting impact on the communities where we build and is continually committed to "Building What Matters." JPI operates as a subsidiary of Sumitomo Forestry, which is recognized as one of the largest home builders in the United States.

About the Job.

The Contracts Specialist will be responsible for drafting, managing and processing written contracts, and change orders ensuring compliance, accuracy, and efficiency.

The ideal candidate will have experience in contract administration and the commercial real estate industry, with a keen eye for detail and strong organizational skills.

Essential Functions & Responsibilities

Contract Management

• Draft, review and administer contracts, based on approved proposals and utilizing JPI's contract templates.

• Ensure all contracts comply with legal and regulatory requirements, company policies, and industry best practices.
• Maintain an organized system of contracts, amendments/change orders, for Master Service Agreements and project specific contracts using company standard SharePoint site.
• Utilize the internally developed soft cost tracker tool to manage priorities, approvals and ensure visibility throughout the entire contract lifecycle for all internal stakeholders.
• Responsible for prioritizing work load and tracking key deadlines to support operational needs and vendor start dates.
• Lead the coordination and scheduling of any contract negotiation meetings and related documentation, ensuring attendance from third party vendors and internal stakeholders.
• Recommend process improvements related to contract management, compliance and efficiency.

Collaboration & Compliance

• Work closely with Operations, Development, Legal and Accounting to streamline contract administration.
• Ensure all contracts comply with legal, regulatory, and insurance requirements.
• Support JPI's internal growth initiatives by developing best practices for contract management.

Non-essential Functions & Responsibilities

• Other duties as assigned.

Education, Work Experience, & Physical Requirements

• 2+ years of experience in contract administration within the construction, real estate, or architecture/engineering industry.
• Strong understanding of consultant agreements, AIA contracts, and commercial real estate/architecture/construction industry best practices.
• Ability to work independently and manage multiple priorities simultaneously in a fast-paced environment.
• Proficiency in contract management software, Microsoft Office, and Workday financial tracking systems.
• Excellent attention to detail, organizational, and communication skills.
• Ability to work independently and collaboratively across departments and internal design studios.

Why work for us?

We have a 35-year track record of developing multifamily communities with responsibility, accountability, and integrity. Our stated purpose is to:

• Transform Building
• Enhance Communities
• Improve Lives

JPI has an ambitious and exciting vision for how we will achieve this, which makes for a positive and dynamic work environment, with many opportunities for personal development and growth. As well as our highly competitive offering of compensation and benefits, we are committed to:

• Transformative careers in a transformative company
• Comprehensive training and development
• Promotion from within at all levels of the organization
• Borderless Careers, based on performance, potential, and personal ambition

Industry Recognition

• NMHC - #1 Fastest Growing Developer; #2 Fastest Growing Building; #8 Largest National Developer; # 11 Largest National Builder
• Real Page - Most active multifamily developer in DFW for the past 8 years
• Dallas Business Journal Best Places to Work - 2023
• Dallas Business Journal - Largest DFW Real Estate Developers - #11

JPI offers associates a comprehensive benefits package with competitive salaries and more, including:

• Competitive Bonus Program
• 4 Weeks PTO for All New Associates (Pro-Rated by Hire Date)
• 11 Holidays and 8 Early Release Days
• Medical, Dental, Vision, and Life Insurance
• 401(k) with Company Match (Up to 5% Match)
• Health Savings Account
• Flexible Spending Accounts (Dependent & Medical Reimbursement)
• Paid Parental Leave
• Paid Volunteer Time
• Tuition Assistance
• Phone Reimbursement
• Associate Referral Bonuses