Office Coordinator

Benefits

• 401(k)
• 401(k) matching
• Bonus based on performance
• Company parties
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Vision insurance

Office Coordinator

Office location – Copiague, Long Island

Office Manager

This is an in-office position
. Please do not apply if you are not able to meet that requirement.

CL Visual is a design-forward, results-driven branding partner specializing in vehicle wraps, wall murals, and wide-format printing. Since 2015, we’ve redefined how businesses show up on the road—literally—by transforming commercial fleets into marketing powerhouses. Our core values center around creative excellence, reliable execution, and a customer experience that sets the industry standard.

The Office Coordinator plays a key support role in keeping daily office operations organized while also assisting with customer communication and coordination. Reporting to the Office Manager, this position supports internal teams, manages administrative tasks, and serves as a professional point of contact for customers reaching out to the office. You’ll help ensure that calls and emails are handled promptly, information is accurately documented, and internal teams have what they need to move work forward efficiently.

This role does not manage accounts or staff, but it is essential to maintaining a smooth office flow and a positive customer experience.

• Support the Office Manager with day-to-day administrative and operational tasks.
• Assist with scheduling, data entry, documentation, and internal coordination.
• Maintain organized records, files, and systems to support office efficiency.
• Help manage shared inboxes, phone lines, and general office communications.
• Coordinate with internal departments to ensure accurate and timely information flow.

• Serve as a first point of contact for inbound customer inquiries via phone and email.
• Provide customers with basic information regarding scheduling, project status, and next steps.
• Route customer questions or requests to the appropriate internal teams when escalation is needed.
• Assist with intake forms, approvals, and job-related documentation.
• Ensure customer communications are professional, timely, and aligned with company standards.
• Log interactions and updates accurately in internal systems and tools.

• 1–3 years of experience in office coordination, administrative support, or customer service.
• Comfortable interacting with customers in a professional office environment.
• Strong organizational skills with attention to detail and follow-through.
• Clear written and verbal communication skills.
• Proficiency in Microsoft Office; experience with tools like Trello, Click Up, , or similar platforms is a plus.
• Ability to multitask and prioritize in a fast-paced environment.
• Reliable, team-oriented, and proactive.
• High school diploma required; additional coursework or experience in office administration or customer service is a plus.

All other duties assigned.

• Prolonged periods sitting at a desk and working on a computer.
• Ability to occasionally lift up to 15 lbs.

• Weekly pay
• 401(k) with company match
• Medical, vision, and dental benefits starting day one
• Paid holidays, vacation, and sick time
• Company-paid life insurance
• Volunteer time off and birthday off
• “Summer Fridays” schedule—year-round
• A collaborative, organized, and design-driven workplace
• Opportunity to grow within a stable, scaling company