Office Manager

Office Manager

Global AV Group 📍 Hicksville, NY | On‑Site Only 🕒 Full‑Time | Hourly

Global AV Group is a commercial audiovisual and integrated technology firm delivering high‑performance systems and experiences nationwide. Our work supports corporate, experiential, and technical environments, and our internal operations play a critical role in keeping teams aligned, projects moving, and standards high.

We are seeking an experienced Office Manager to oversee the day‑to‑day administrative and operational functions of our Hicksville office. This role is responsible for maintaining structure, consistency, and accountability across internal office operations while supporting leadership and cross‑functional teams.

This role is best suited for someone who is comfortable operating independently, managing multiple systems, and taking ownership of office operations in a fast‑paced, technical services environment.

This position is fully on‑site.

• Oversee daily office operations to ensure a professional, organized, and efficient work environment
• Manage office vendors, supplies, equipment, and facility needs
• Maintain administrative procedures and ensure consistent execution
• Serve as the primary point of contact for office‑related operational matters

• Provide administrative support to leadership and department heads
• Coordinate meetings, calendars, and internal office logistics
• Support onboarding logistics, including workspace setup and coordination
• Act as a central liaison between departments for administrative needs

• Maintain organized digital and physical filing systems
• Support HR and Accounting with onboarding documentation, timekeeping support, and expense tracking
• Maintain OSHA and compliance documentation in coordination with operations leadership

• Process purchase orders, invoices, and receipts accurately and on time
• Coordinate with vendors for quotes, order confirmations, and delivery tracking
• Assist with verifying time entries for office and field staff
• Generate basic administrative and operational reports as requested

• Project and task management tools such as , Asana, Trello, or similar
• Internal communication platforms such as Slack
• Business phone/VOIP systems such as Ring Central
• Cloud‑based productivity tools (Google Workspace and/or Microsoft 365)
• Basic spreadsheet use for administrative tracking and reporting

All other duties assigned. Comfort learning and adopting new systems is required.

• 3+ years of experience in office management, operations coordination, or senior administrative roles
• Experience supporting leadership and managing office operations independently
• Strong organizational, prioritization, and communication skills
• High level of discretion and professionalism

• Experience in construction, AV, or technical services environments
• Familiarity with timekeeping, expense tracking, or payroll support systems

$25–$30 per hour, based on experience

Medical, Dental, Vision, Life Insurance, PTO, Performance Bonus

The Office Manager plays a key role in keeping Global AV Group running smoothly. This position supports internal teams, maintains operational consistency, and helps create a professional environment where people can do their best work.