Executive Assistant to CEO
Job in
Coos Bay, Coos County, Oregon, 97458, USA
Listed on 2026-03-07
Listing for:
Wikimedia Foundation
Contract
position Listed on 2026-03-07
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
Employer Industry: Nonprofit Organization
Why consider this job opportunity:- Hourly pay range of $37 to $49, depending on skills and experience
- Opportunity to work with a mission-driven organization dedicated to sharing free knowledge
- Flexible remote-first work environment with staff located in over 40 countries
- Supportive and collaborative team atmosphere, with a focus on diversity and inclusion
- Chance to make a significant impact by supporting the CEO and Board of Trustees in their initiatives
- Manage complex calendar scheduling for the CEO and Board of Trustees across multiple time zones
- Arrange domestic and international travel for the CEO, including logistics and itineraries
- Prepare and submit expense reports, managing reimbursements for the CEO and Board
- Collaborate with the internal Admin team on scheduling logistics for cross-team initiatives
- Assist with planning and logistics for in-person events, including venue selection and catering
- Exceptional attention to detail and commitment to accuracy
- Proven experience managing multiple tasks and meeting deadlines, sometimes under pressure
- Track record of handling confidential information with discretion and professionalism
- Ability to work independently and as part of a team
- Excellent organizational and communication skills
- Experience working with organizations inside and outside the U.S.
- Familiarity with the nonprofit sector and/or tech-focused organizations
- Enthusiasm for enhancing workplace culture and connection opportunities
- General understanding of the Wikimedia movement
- Passion for the mission of sharing free knowledge globally
"We prioritize candidate privacy and champion equal-opportunity employment. Central to our mission is our partnership with companies that share this commitment. We aim to foster a fair, transparent, and secure hiring environment for all. If you encounter any employer not adhering to these principles, please bring it to our attention immediately. We are not the EOR (Employer of Record) for this position.
Our role in this specific opportunity is to connect outstanding candidates with a top-tier employer."
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