Procurement Coordinator

Responsibilities

• The Procurement Coordinator is responsible for supporting business operations with a primary focus on procure to pay processes within Pharmaceutical Sciences (Pharm Sci).
• This role will help drive efficiencies across a wide range of sourcing activities and will liaise with Procurement, Finance and Pharm Sci team members to ensure application of a consistent methodology for generating and managing purchase orders on an end-to-end basis.
• Generate requisitions and manage purchase orders across all lines within Pharm Sci including managing associated documents and reviewing for completeness, raising POs, requesting approvals, and resolving discrepancies.
• Interface with Pharm Sci colleagues, Procurement, Finance, and vendors to ensure seamless procure to pay processes.
• Manage documents associated with POs such as quotes or Statement of Work (SOW) and ensure proper signature is obtained and documents are attached to the purchase requisition.
• Assist with setting up new vendors and maintaining existing ones in Ariba.
• Extend end dates and/or close purchase orders as needed.
• Review invoices and communicate back to vendors any discrepancies.
• Work with vendor, business contacts, Finance, and Procurement to resolve issues.
• Support operational reporting by gathering monthly metrics related to PO approved/spent/saved, discrepancies, contractor cost and other as needed.
• Monitor PO spend and identify when there is significant under or overspend, and communicate to business owners.

• Bachelor's degree in Management, Accounting, Finance, Economics or related field.
• 3-5 years of relevant experience in a similar function, preferably in finance or procurement related role.
• Strong planning, prioritization, and organization skills.
• Ability to manage and prioritize multiple tasks/requests simultaneously under time constraints across global time zones and meet deadlines in a professional manner.
• Strong listening, written and verbal communication and negotiation skills with demonstrated ability to effectively manage customer relationships.
• Proficiency with Microsoft Office and Excel skills
  - Pivot tables, and similar tools.
• Experience with Ariba Spend Management or other related procurement tools is preferred.

Healthcare Insurance: Synectics offers eligible employees and their dependents healthcare coverage through Blue Cross Blue Shield of Illinois. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full-time employment with Synectics. Premiums are subsidized by Synectics.

Dental Insurance: Synectics offers eligible employees and their dependents a dental plan through Met Life. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full-time employment with Synectics.

Vision Insurance: Synectics offers eligible employees vision insurance through VSP. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full-time employment with Synectics.

401(k) Plan:
The Synectics Inc. Investment Savings Retirement Plan. Synectics offers all employees who are 21 years of age or older the opportunity to invest in the 401(k) Plan on the first enrollment date that is at least 30 days after employment begins. Enrollment dates are each January 1st, April 1st, July 1st, and October 1st.

Technical Certification Bonus: Synectics is pleased to award its employees a bonus of up to $500 for an approved professional certification. In determining the bonus amount, Synectics will consider the cost of the test(s) for any certification relating to your current position, achieved during your employment with us. Only one Certification Bonus per calendar year may be awarded per employee. Only current, active employees will be eligible to receive this bonus.

It will be awarded 90 days after the Synectics office has received documentation confirming the successful completion of the certification.

Synectics is an equal opportunity employer.