Marketing Communications & Database Coordinator

Description

The Marketing Communications and Database Coordinator plays a vital role in advancing the organization’s marketing, communications, and fundraising efforts and understands that behind every data point is a mission-critical relationship. Reporting to the Chief Marketing and Communications Officer and in collaboration with the Mar Com team, the Coordinator will blend creativity with precision – developing and executing engaging social media and website content;

ensuring data integrity, and serving as an internal business partner with other departments to provide administrative accountability.

• Monitors Marketing Communications plan, updates calendars, and helps to keep the department on track, assures timely communications, and advise team on any concerns;
• Supports social media marketing design and posting, including both YWCA and Persimmon Petals;
• Assists with internal design projects;
• Manages the marketing kit requests and assists other departments in securing supplies;
• Assists in updating website content and drives update schedules with various departments;

• Updates and revises correspondence within the department;
• Drafts copy for social media posts and flyers;
• Reviews written material to assist in copy editing and ensures professional communication pieces are distributed;
• Drafts articles and notations for distribution in various formats;

• Maintains donor database and ensures donor information is accurate, current, and entered in a timely manner;
• Troubleshot database issues;
• Records and files all donor activities, correspondences, and pertinent information;
• Provides ongoing mailing lists and reports on fundraising progress;

• Administers thank you letter process, including ensuring letters are sent 24-48 hours after receipt; and other reporting, and communications in a timely manner to further ongoing major donor relationships;
• Communicates with Finance and the CEO's office when gifts are received;
• Mail correspondence to potential donors and guests to inform them of activities;

• Assists Mar Com staff in compiling and preparing communications, policies, and procedures, and runs a wide range of fundraising gift reports upon request;
• Provides support to various committees and volunteers during events and fundraising campaigns;
• Maintains the budget books for Mar Com department activities, i.e., events and marketing; processes P.O.s and invoices in a timely manner;
• Assists CMCO in reconciling income and expenses with the Finance Department;
• Provides support for fundraising events, including, but not limited to: updating ticket sales and donations; providing invoices and follow-up to ensure payments on sponsor ships, vendor, and ad sales;
• Manages invoicing for all department vendors, event sponsors, expo vendors, and advertisers;
• Performs necessary follow-up activities to ensure payments are received in a timely manner. Assist with the creation and finalization of guest lists;
• Appraises team of new donors and communicates with donors during fundraising events;
• Prepares various materials (including correspondence, meeting notices, minutes, and donor meeting packets);
• Provides support to other marketing and/or advertising efforts and public relations;
• Participates in all creative strategy discussions and adds to the discussion;
• Performs basic administrative duties such as filing, data entry, maintaining a filing system, and more to assist CMCO and department;
• Assists CMCO in scheduling meetings and coordinates organizational or department meetings, as needed; and
• Other duties as assigned.

• High School Diploma or GED required.
• Associate Degree preferred.

• One (1) to three (3) years’ experience in Bloomerang or relevant donor databases required;
• Experience in creative design programs such as InDesign or Canva required;
• Experience writing content and composing professional correspondence;
• Knowledge and experience in data entry, social media marketing, and website content management required.
• Administrative experience supporting multiple people and the ability to manage competing priorities.

• The Marketing…