Administrative​/Project Assistant

Description

Join the Hoyle Tanner Team as a part-time Administrative Assistant!

Hoyle Tanner is looking for a proactive, detail-driven Administrative Assistant to support our Concord, NH office 20-25 hours per week. If you enjoy keeping operations running smoothly, juggling a variety of tasks, and being the go‑to person who keeps everyone organized, this role might be a great fit.

You’ll play a key part in supporting our production staff with contracting, billing, accounting, and client communication - all while helping maintain an efficient, welcoming office environment. We’re looking for someone who communicates clearly, thrives in a fast-paced setting, and genuinely connects with our core values of Respect, Responsibility, Commitment, and Quality
.

• Answer and direct phone calls
• Support office staff with day‑to‑day administrative needs
• Enter/maintain project setup and plans in Deltek (Vantagepoint), with assistance
• Organize and maintain filing systems including insurance certificates, contracts, agreements, project files
• Assist production staff with contracting, billing, accounting and client communication
• Prepare, edit, and format documents such as letters, memos, reports, and agreements
• Handle general administrative tasks like copying, scanning, and faxing
• Help coordinate meetings, including scheduling and preparation
• Assist in making travel and event arrangements

• AS or BS (preferred) degree or equivalent years of experience
• 2‑5 years of administrative experience
• Proficiency in Adobe/Bluebeam
• Knowledge of office management systems and procedure
• Proficiency in MS Office, especially Excel and Power Point
• Excellent time‑management and prioritization abilities
• Strong attention to detail and problem‑solving skills
• Ability to stay organized while managing multiple tasks
• Familiarity with Deltek/ Vantagepoint a huge plus
• Salary is contingent on experience

Hoyle Tanner is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Hoyle Tanner does not currently offer sponsorship and participates in E‑Verify.